Officer - Administration

Abu Dhabi Ports; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

Abu Dhabi Ports is seeking an administrative and coordination professional to support diving operations in Abu Dhabi. You will ensure efficient office management, scheduling, and effective communication with internal and external stakeholders.

The role requires 3–5 years of experience in administration, proficiency with Microsoft Office, and a strong eye for detail; Arabic is a plus, English fluency essential.

Qualifications

• Diploma or bachelor's degree in business administration or a related field preferred.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent command of English (written and verbal).
• Arabic is an added advantage.
• Minimum 3-5 years of experience in an administrative or coordination role.
• Strong organizational and multitasking abilities.
• High level of attention to detail and accuracy.
• Experience in scheduling, logistics coordination, and administrative support.
• Ability to handle changing priorities and work under pressure.
• Strong communication and interpersonal skills.
• Ability to manage data, documentation, and reporting efficiently.
• Knowledge of office procedures and administrative best practices.

Responsibilities

• Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts.
• Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff.
• Serve as a primary point of contact for diving employees, handling inquiries and providing timely support.
• Manage general office administration, including filing, documentation, and maintaining records.
• Prepare reports, presentations, and meeting minutes as required.
• Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
• Handle incoming calls and correspondence, directing them to the appropriate stakeholders.
• Support site access processes, including coordination of gate passes and inductions.
• Maintain office supplies and ensure availability of administrative resources.
• Receive and assist visitors professionally, ensuring a positive and welcoming experience.
• Support continuous improvement of administrative processes and operational efficiency within the division.

Skills

Scheduling

Logistics coordination

Administrative support

Communication skills

Microsoft Office

Data management

Attention to detail

Education

Diploma in Business Administration

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

To provide comprehensive administrative and coordination support to diving operations, ensuring efficient office management, seamless scheduling, and effective communication with internal and external stakeholders.

Responsibilities

Core Responsibilities:

• Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts.
• Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff.
• Serve as a primary point of contact for diving employees, handling inquiries and providing timely support.
• Manage general office administration, including filing, documentation, and maintaining records.
• Prepare reports, presentations, and meeting minutes as required.
• Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
• Handle incoming calls and correspondence, directing them to the appropriate stakeholders.
• Support site access processes, including coordination of gate passes and inductions.
• Maintain office supplies and ensure availability of administrative resources.
• Receive and assist visitors professionally, ensuring a positive and welcoming experience.

People Management Responsibilities:

• N/A

Strategic Responsibilities:

• Support continuous improvement of administrative processes and operational efficiency within the division.

Qualifications

SECTION III: KNOWLEDGE & SKILLS

Educational and Technical Qualifications:

Diploma or bachelor's degree in business administration or a related field preferred

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)

Language Skills:

Excellent command of English (written and verbal)

Arabic is an added advantage

Years of Experience:

Minimum 3-5 years of experience in an administrative or coordination role

Nature of Experience:

Strong organizational and multitasking abilities

High level of attention to detail and accuracy

Experience in scheduling, logistics coordination, and administrative support

Ability to handle changing priorities and work under pressure

Strong communication and interpersonal skills

Ability to manage data, documentation, and reporting efficiently

Knowledge of office procedures and administrative best practices