Office Services Specialist

KONE Middle East UAE; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

KONE Middle East UAE is looking for an Office Services Specialist to supervise and coordinate office service activities related to facilities and equipment management in the UAE. The role emphasizes staff accommodation, policy compliance, and cost-efficient operation.

The candidate should hold a bachelor's degree with 4–6 years of relevant experience, strong Excel skills, and familiarity with UAE facility providers; SAP is a plus, and English fluency is essential.

Qualifications

• Bachelors degree in a relevant field
• Relevant experience of 46 years
• Costconsciousness basic understanding of financial reporting
• Knowledge of office administration/management
• Strong familiarity and knowledge of facility service providers in the UAE
• Proficiency in Microsoft Excel; experience with SAP is a strong advantage
• Experience in the invoice management process including reviewing approving and raising purchase requisitions (PRs)
• English language fluency.

Responsibilities

• Overall maintenance of all Facilities with a focus on the staff accommodation.
• Ensuring that the Facilities comply with the facilities policy and all applicable laws regulations and standards.
• Forecasting any additional Equipment requirements.
• Ensuring together with the KONE finance team that all bills for the Facility for lease utilities and other services are paid promptly.
• Ensuring that all Employees living in a Facility are informed about the rules and safety precautions of the facility.
• Managing the Accommodation Officers
• Optimization of the facilities (offices warehouses accommodation) and timely renewal of the leases
• Office supplies equipment and inventory management in line with the facilities budget
• Liaising with functional or operational managers to ensure that office administration guidelines procedures tools and systems are appropriate for current and future business needs.
• Selecting and managing ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
• Managing the travel arrangements and booking activities in the unit.
• Management of the car fleet and fuel usage
• Invoice reconciliation and cost booking/allocation each month
• Raise purchase requisitions (PRs) and monitor Goods receipts (GR).

Skills

Microsoft Excel

Invoice management

English fluency

Education

Bachelor's degree

Tools

SAP

Job description

Certified as a Top Employer in the UAE Qatar KSA and Oman KONE is dedicated to creating a superior workplace through outstanding people practices. We emphasize cultivating a great work culture inspiring high standards of quality and efficiency and fostering an environment that promotes collaboration diversity growth and wellbeing.

The Office Service Specialist supervises/coordinates office service activities related to the management of equipment and facilities for the UAE.

The responsibilities and key activities that the Office Services Specialist is either accountable for or responsible for executing:

• Overall maintenance of all Facilities with a focus on the staff accommodation.
• Ensuring that the Facilities comply with the facilities policy and all applicable laws regulations and standards.
• Forecasting any additional Equipment requirements.
• Ensuring together with the KONE finance team that all bills for the Facility for lease utilities and other services are paid promptly.
• Ensuring that all Employees living in a Facility are informed about the rules and safety precautions of the facility.
• Managing the Accommodation Officers
• Optimization of the facilities (offices warehouses accommodation) and timely renewal of the leases
• Office supplies equipment and inventory management in line with the facilities budget
• Liaising with functional or operational managers to ensure that office administration guidelines procedures tools and systems are appropriate for current and future business needs.
• Selecting and managing ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
• Managing the travel arrangements and booking activities in the unit.
• Management of the car fleet and fuel usage
• Invoice reconciliation and cost booking/allocation each month
• Raise purchase requisitions (PRs) and monitor Goods receipts (GR).

Professional requirements

• Bachelors degree in a relevant field
• Relevant experience of 46 years
• Costconsciousness basic understanding of financial reporting
• Knowledge of office administration/management
• Strong familiarity and knowledge of facility service providers in the UAE
• Proficiency in Microsoft Excel; experience with SAP is a strong advantage
• Experience in the invoice management process including reviewing approving and raising purchase requisitions (PRs)
• English language fluency.