Office & Records Administrator

PeopleStrong; Dubai; On-site; AED 89,000 - 112,000; Full time

Job summary

PeopleStrong in Dubai, UAE, is seeking a detail-oriented office administrator to handle general clerical duties, maintain records, and support payroll preparation for on-site staff.

The role involves coordinating with staff, clients, and suppliers, organizing correspondence, minutes, and meeting logistics, and ensuring accurate cost tracking and documentation in line with company directives.

Responsibilities

• Interact with staff, clients, suppliers
• Open, sort and distribute incoming correspondence
• Issue responses to correspondence containing routine inquiries
• Perform General Clerical duties
• Prepare and collate all documentation for the monthly payroll of all on site staff
• Provide support to the FM in maintaining supplier matrices and the associated documentation
• Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation
• Attend team meetings and produce subsequent minutes / actions
• Maintain all day to day records and submit as and when required
• Ensure financial details are captured and invoiced on timely manner
• Ensure all costs are captured and updated in the cost sheet
• Compile budget sheets and update costs on timely manner

Job description

PeopleStrong in Dubai, UAE, is seeking a detail-oriented office administrator to handle general clerical duties, maintain records, and support payroll preparation for on-site staff.

The role involves coordinating with staff, clients, and suppliers, organizing correspondence, minutes, and meeting logistics, and ensuring accurate cost tracking and documentation in line with company directives.