Office Operations & Admin Lead

Elseco Limited; Dubai; On-site; AED 156,000 - 246,000; Full time

Job summary

Elseco Limited, a Dubai-based high-technology specialty insurance underwriting agency and Lloyd’s Coverholder, seeks an Administration & Office Supervisor to ensure smooth office operations. You will oversee facilities, vendor coordination, HR admin, branding support, and event organization while maintaining a professional environment for staff and visitors.

Reporting to the Operations & Brand Director, you will assist with cost tracking, budgeting, visa processes, and internal communications,

Qualifications

• University degree required.
• 5+ years of office coordination or administration experience preferred.
• Experience with social media coordination, branding, or marketing is advantageous.
• Excellent written and spoken English and professional presentation.

Responsibilities

• Provide administrative support across office and operational activities.
• Monitor expenses and support annual budget preparation for administration and office expenses.
• Greet staff and visitors and maintain a welcoming environment.
• Coordinate vendor management, facilities, and office equipment maintenance.
• Support HR with visa processes, onboarding/offboarding, and staff engagement activities.
• Assist with internal/external communications and branding initiatives.
• Organise company events, staff celebrations, and corporate communications.

Skills

Excel

Word

PowerPoint

Social media management

Communication skills

Attention to detail

Education

University degree

Tools

DIFC Portal

Job description

Elseco Limited, a Dubai-based high-technology specialty insurance underwriting agency and Lloyd’s Coverholder, seeks an Administration & Office Supervisor to ensure smooth office operations. You will oversee facilities, vendor coordination, HR admin, branding support, and event organization while maintaining a professional environment for staff and visitors.

Reporting to the Operations & Brand Director, you will assist with cost tracking, budgeting, visa processes, and internal communications,