Office Manager- Corporate Administrative Support Services CEO

Roads and Transport Authority; Abu Dhabi; Vor Ort; AED 420.000 - 700.000; Vollzeit

Zusammenfassung

The Roads and Transport Authority in Abu Dhabi seeks a senior officer to oversee CEO Office policies, ensure alignment with standards, and coordinate with the Director General, Board, and executives. You will manage communications, crisis response, contract data reviews, budget reporting, VIP visits, and drive sector development and quality improvement across the organization.

Qualifications include a master’s in strategic leadership or executive administration (11+ years) or a bachelor’s with

Qualifikationen

• Bachelor’s degree in business administration, public administration, or communication management; master’s degree in strategic leadership or executive administration.
• 9+ years with master’s degree; 11+ years with bachelor’s degree.
• Advanced expertise in customer data analysis, insights management, and strategic reporting.
• Strong executive communication and professional correspondence capabilities.
• Extensive knowledge of administrative operations and organizational coordination.
• Proven experience in policy implementation, compliance management, and governance practices.
• Expertise in presentation design and executive-level reporting.
• Strong background in quality management, enhancement, and continuous improvement initiatives.
• Advanced stakeholder engagement and protocol management skills.
• High proficiency in technical reporting, documentation, and analytical communication.
• Experience in committee and team governance coordination.
• Intranet management and content governance frameworks.
• Knowledge of innovation management and organizational knowledge-sharing practices.
• Understanding of quality, health, and safety compliance standards and requirements.

Aufgaben

• Oversee the execution of CEO Office policies, procedures, and protocols to ensure alignment with RTA standards.
• Oversee and ensure execution of directives and recommendations from the Director General, Board of Directors, and Executive Director by coordinating with all concerned units and validating that required documentation, reviews, and feedback are provided.
• Plan and manage CEO’s press/media arrangements, including venue booking, event logistics, and reservation coordination.
• Ensure excellence in organizational performance management and continuous improvement initiatives within the CEO’s Office.
• Manage all incoming and outgoing correspondence, ensuring timely follow-up and closure of pending matters.
• Coordinate emergency and crisis situations in collaboration with relevant organizational units.
• Supervise and prioritize workloads across CEO Office staff, assigning tasks based on skill levels, deadlines, and operational priorities.
• Validate and review contract data and change orders, analyze root causes, and prepare recommendations for leadership approval.
• Monitor and report on contractual plans and budget disbursement schedules, ensuring timely updates and submission of periodic reports to the Executive Director.
• Manage VIP visitor reception and meeting arrangements, ensuring professional representation of the CEO’s Office.
• Apply value management principles during project phases, measure benefits, document assets, and share lessons learned across the sector.
• Supervise preparation and implementation of sector development and execution plans, including analysis of current state, forecasting, and risk identification.
• Manage internal and external committees and teams formed by the Executive Director, ensuring documentation, reporting, and timely follow-up on assigned actions.
• Manage internal and external communications, including calls, meetings, and minutes preparation.

Kenntnisse

Data analytics

Insights management

Strategic reporting

Executive communication

Governance

Quality management

Stakeholder engagement

Protocol management

Intranet management

Innovation management

Organizational coordination

Ausbildung

Master's in strategic leadership or executive administration

Bachelor's in business administration/public administration/communication management

Jobbeschreibung

Job description

Strategy

• Oversee the execution of CEO Office policies, procedures, and protocols to ensure alignment with RTA standards.
• Oversee and ensure execution of directives and recommendations from the Director General, Board of Directors, and Executive Director by coordinating with all concerned units and validating that required documentation, reviews, and feedback are provided.
• Plan and manage CEO’s press/media arrangements, including venue booking, event logistics, and reservation coordination.
• Ensure excellence in organizational performance management and continuous improvement initiatives within the CEO’s Office.

Operations

• Manage all incoming and outgoing correspondence, ensuring timely follow-up and closure of pending matters.
• Coordinate emergency and crisis situations in collaboration with relevant organizational units.
• Supervise and prioritize workloads across CEO Office staff, assigning tasks based on skill levels, deadlines, and operational priorities.
• Validate and review contract data and change orders, analyze root causes, and prepare recommendations for leadership approval.
• Monitor and report on contractual plans and budget disbursement schedules, ensuring timely updates and submission of periodic reports to the Executive Director.
• Manage VIP visitor reception and meeting arrangements, ensuring professional representation of the CEO’s Office.
• Apply value management principles during project phases, measure benefits, document assets, and share lessons learned across the sector.
• Supervise preparation and implementation of sector development and execution plans, including analysis of current state, forecasting, and risk identification.
• Manage internal and external committees and teams formed by the Executive Director, ensuring documentation, reporting, and timely follow-up on assigned actions.
• Manage internal and external communications, including calls, meetings, and minutes preparation.

Product/Process Improvement

• Compile, analyze, and assess reports submitted to the CEO, advising on appropriate courses of action.
• Review and validate service development plans and associated change requests, ensuring data accuracy and alignment with sector priorities, and support coordination of improvement initiatives.
• Maintain up-to-date data on projects and committees via CTS and PTS, ensuring accuracy and readiness for decision-making.
• Ensure quality assurance processes are applied to all outgoing correspondence and reports from the CEO’s Office.

• Bachelor’s degree in business administration, public administration, or communication management; master’s degree in strategic leadership or executive administration
• 9+ years in case of master’s degree (11+ years in case of bachelor’s degree)
• Advanced expertise in customer data analysis, insights management, and strategic reporting
• Strong executive communication and professional correspondence capabilities
• Extensive knowledge of administrative operations and organizational coordination
• Proven experience in policy implementation, compliance management, and governance practices
• Expertise in presentation design and executive-level reporting
• Strong background in quality management, enhancement, and continuous improvement initiatives
• Advanced stakeholder engagement and protocol management skills
• High proficiency in technical reporting, documentation, and analytical communication
• Experience in committee and team governance coordination
• Strong understanding of intranet management and content governance frameworks
• Knowledge of innovation management and organizational knowledge-sharing practices
• Comprehensive understanding of quality, health, and safety compliance standards and requirements