Office Administrator - UAE National

Saab; Abu Dhabi; On-site; AED 167,000 - 234,000; Full time

Job summary

Saab in Abu Dhabi seeks an Office Administrator to oversee day-to-day office operations and support our international, defense-related activities. The role emphasizes Excel-driven reporting, records management, and efficient coordination with vendors and stakeholders.

The ideal candidate has a Bachelor’s in business/management, 5+ years in office administration, and strong English communication. Security vetting under ISO:27001+ will be required.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• Minimum 5 years of experience in office administration or office management.
• Experience in international business environment.
• Experience in defense/aerospace/government contracting preferred.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management skills.

Responsibilities

• Manage daily office operations and administrative functions.
• Maintain records, filing systems, and documentation per company policies.
• Prepare reports, presentations, spreadsheets, and business correspondence.
• Manage vendor relationships, office supplies, service contracts, and facilities.
• Support procurement, asset management, and inventory tracking.
• Coordinate meetings, conferences, and company events.
• Monitor budgets and expenses; prepare related reports.
• Assist with fleet records and traffic fines follow-up.
• Ensure compliance with policies, security procedures and confidentiality.
• Liaise with internal departments, external stakeholders, authorities, and international partners.
• Handle multiple priorities independently with professionalism.

Skills

Self-driven

Attention to detail

Independent work

Problem solving

Integrity

Stakeholder management

Multinational environment

Customer-service orientation

Education

Bachelor's degree in business administration or management

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Outlook

Teams

SharePoint

OneDrive

Job description

Position Summary

We are seeking a highly motivated and self-driven Office Administrator with extensive international experience and a strong background in office management. The ideal candidate will possess advanced Microsoft Office skills, particularly in Microsoft Excel, and preferably have previous experience working within the defense, aerospace, or government contracting industry. The successful candidate will be responsible for managing day-to-day office operations, supporting business functions, coordinating administrative activities, and ensuring efficient office management practices.

Position Summary

We are seeking a highly motivated and self-driven Office Administrator with extensive international experience and a strong background in office management. The ideal candidate will possess advanced Microsoft Office skills, particularly in Microsoft Excel, and preferably have previous experience working within the defense, aerospace, or government contracting industry. The successful candidate will be responsible for managing day-to-day office operations, supporting business functions, coordinating administrative activities, and ensuring efficient office management practices.

Key Responsibilities

• Manage daily office operations and administrative functions.
• Maintain office records, filing systems, and documentation in compliance with company policies.
• Prepare reports, presentations, spreadsheets, and business correspondence.
• Manage vendor relationships, office supplies, service contracts, and facility requirements.
• Support procurement, asset management, and inventory tracking activities.
• Coordinate meetings, conferences, and company events.
• Monitor office budgets and expenses and prepare related reports.
• Assist with Company fleet records and follow up on pending traffic fines
• Ensure compliance with company policies, security procedures, and confidentiality requirements.
• Liaise with internal departments, external stakeholders, government authorities, and international partners.
• Handle multiple priorities independently while maintaining a high level of professionalism.

This position requires that you will be approved in a security vetting in accordance to ISO:27001+.

Required Qualifications

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum 5 years of experience in office administration or office management.
• Previous experience working in an international business environment.
• Experience within the defense, aerospace, military, or government contracting sector is highly preferred.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills.

Technical Skills

Advanced Microsoft Office Requirements

• Expert-level proficiency in Microsoft Excel, including:
• Advanced formulas and functions
• Pivot Tables and Pivot Charts.
• Data analysis and reporting.
• Conditional formatting.
• Dashboard creation.
• Power Query and data validation.
• Advanced spreadsheet automation and reporting.
• Advanced Microsoft Word skills.
• Advanced Microsoft PowerPoint presentation development.
• Proficiency in Outlook, Teams, SharePoint, and OneDrive.

Competencies

• Self-driven and proactive.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Excellent problem-solving skills.
• High level of integrity and confidentiality.
• Strong interpersonal and stakeholder management skills.
• Ability to thrive in a fast-paced multinational environment.
• Professional demeanor and customer-service orientation.

Preferred Qualifications

• Previous experience supporting senior management or executive leadership.
• Knowledge of defense industry compliance requirements and security protocols.
• UAE driving license is an advantage.
• Experience working with multinational teams and international suppliers.

What you will be a part of:

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defense and security company with an enduring purpose, to help nations keep their people and society safe. Empowered by its 28,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defense capability of several nations. Read more about us here.