Office Administrator Cum Personal Assistant

Stanley Black & Decker, Inc.; Dubai; On-site; AED 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Learning resources

Diverse & Inclusive Culture

Job summary

Stanley Black & Decker, Inc. is hiring an Office Administrator cum Personal Assistant to support the General Manager in Jebel Ali, Dubai. The role splits roughly 60% office administration, facilities, procurement and stakeholder management, and 40% executive administration.

You will manage daily operations, coordinate refurbishments and travel, oversee vendor contracts, and handle PRs/POs in SAP Ariba, while providing calendar and meeting support with confidentiality.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• Minimum 5 years' experience in Executive Assistant, Office Administration or Facilities Management.
• Hands-on experience with SAP Ariba procurement processes.
• Experience managing office operations, vendors and facilities.
• Strong experience coordinating with hotels, travel providers and external stakeholders.
• Excellent organisational, communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint and Outlook).
• Ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Manage daily office operations, facilities, maintenance and workplace services.
• Coordinate office refurbishment, office moves and workplace improvement projects.
• Manage vendor relationships, service contracts and external suppliers.
• Process Purchase Requisitions (PRs) and Purchase Orders (POs) using SAP Ariba and coordinate with Procurement and Finance.
• Liaise with hotels, travel agencies, landlords, building management, contractors and other external stakeholders.
• Coordinate regional travel, accommodation, logistics and event arrangements.
• Manage office budgets, supplies and administrative records.
• Provide executive support to the General Manager including calendar management, travel coordination, meeting arrangements and follow-up on action items.
• Prepare presentations, business correspondence and executive reports while maintaining confidentiality.

Skills

Organisational skills

Communication

Stakeholder management

Education

Bachelor's degree in Business Administration

Tools

SAP Ariba

Job description

Job Description:

Office Administrator cum Personal Assistant

Location: Jebel Ali, Dubai, UAE

Regional Responsibility: Middle East and Africa

Reporting to : VP Commercial Excellence EMEA & Middle East Africa

Department : Admin

Role Purpose

This role is responsible for ensuring the smooth day-to-day operation of the regional office while providing executive support to the General Manager. Approximately 60% of the role focuses on office administration, facilities, procurement and stakeholder management, while 40% supports executive administration.

Key Responsibilities

• Manage daily office operations, facilities, maintenance and workplace services.
• Coordinate office refurbishment, office moves and workplace improvement projects.
• Manage vendor relationships, service contracts and external suppliers.
• Process Purchase Requisitions (PRs) and Purchase Orders (POs) using SAP Ariba and coordinate with Procurement and Finance.
• Liaise with hotels, travel agencies, landlords, building management, contractors and other external stakeholders.
• Coordinate regional travel, accommodation, logistics and event arrangements.
• Manage office budgets, supplies and administrative records.
• Provide executive support to the General Manager including calendar management, travel coordination, meeting arrangements and follow-up on action items.
• Prepare presentations, business correspondence and executive reports while maintaining confidentiality.

Qualifications & Experience

• Bachelor's degree in Business Administration or a related discipline.
• Minimum 5 years' experience in Executive Assistant, Office Administration or Facilities Management roles.
• Hands-on experience with SAP Ariba procurement processes.
• Experience managing office operations, vendors and facilities.
• Strong experience coordinating with hotels, travel providers and external stakeholders.
• Excellent organisational, communication and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint and Outlook).
• Ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

We Don’t Just Build The World, We Build Innovative Technology Too.

Joining the Stanley Black & Decker team means working in an innovative, tech-driven and highly collaborative team environment supported by over 43,500 professionals in 60 countries across the globe. Here, you’ll get the unique chance to impact some of the world’s most iconic brands including STANLEY TOOLS, DEWALT, CRAFTSMAN, MAC TOOLS and Black + Decker. Your ideas and solutions have the potential to reach millions of customers as we work together to write the next chapter in our history. Come build with us and take your career to new heights.

Who We Are

We’re the World’s largest tool company. We’re industry visionaries. We’re solving problems and advancing the manufacturing trade through innovative technology and our Industry 4.0 Initiative. We are committed to ensuring our state-of-the-art “smart factory” products and services provide greater quality to our customers & greater environmental and social value to our planet. We are unique in that we have a rich and storied history dating back to 1843, but that hasn't stopped us from evolving into a vibrant, diverse, global growth company.

Global Benefits & Perks

You’ll be rewarded with a competitive salary plus receive entitlements and benefits unique to your country of hire.

What You’ll Also Get

Career Opportunity: Career paths aren’t linear here. Being part of our global company with 60+ brands gives you the chance to grow and develop your skills along multiple career paths.

Learning & Development:

Our lifelong learning philosophy means you’ll have access to a wealth of state-of-the-art learning resources, including our Lean Academy and online university (where you can get certificates and specializations from renowned colleges and universities).

Diverse & Inclusive Culture:

We pride ourselves on being an awesome place to work. We respect and embrace differences because that’s how the best work gets done. You’ll find we like to have fun here, too.

Purpose-Driven Company:

You’ll help us continue to make positive changes in the local communities where we work and live as well as in the broader world through volunteerism, giving back and sustainable business practices.