Executive Assistant - Baker Hughes - AE

Executive Assistant - Baker Hughes - AE; Dubai; On-site; AED 167,400 - 256,680; Full time

Benefits offered by this job

Private medical care

Life insurance

Financial programmes

Job summary

Baker Hughes is seeking an experienced Office Manager and Executive Assistant to support the VP MENATI and multiple executives in Dubai. You will manage day-to-day office operations, coordinate calendars, travel, and meetings, and ensure confidential handling of sensitive information.

The role requires exceptional organisational skills, strong communication, and the ability to multi-task in a fast-paced, globally distributed company.

Qualifications

• Solid, professional experience providing executive-level support in a fast-paced organisation across varying time zones.
• Highly organised, detail-oriented, discreet, and able to exercise tact and diplomacy.
• Excellent communication skills with senior global leaders.
• Ability to multi-task effectively and balance priorities in a time-sensitive environment.
• Strong numerical, verbal and written communication skills with clear concise drafting.
• Demonstrated project management skills to plan and deliver on goals.
• Ability to build productive relationships with internal teams and stakeholders.
• Proficiency in MS Office suite.

Responsibilities

• Managing flow of information, organise calendars and prioritise tasks.
• Coordinate logistics for meetings, travel and events to maximise time and value.
• Manage purchase requisitions and vendor payments; process monthly corporate expenses.
• Prepare reports, correspondence and presentations for stakeholders.
• Maintain confidential coordination of sensitive executive information.
• Maintain distribution lists and org charts for efficient communications.
• Set priorities to maximise executives’ time and efficiency.

Skills

Executive support

Organisational skills

Communication

Multitasking

MS Office

Arabic language

Tools

MS Office Suite

Job description

JOB REF: 46038

Location: Dubai

Address: Technology Park

Industry: Office Administration jobs, Secretarial & PA jobs, Customer Service jobs, Students and Graduate jobs, Business Development & Commercial

As an Office Manager and Executive Assistant, you will be supporting Baker Hughes VP MENATI and multiple executives. You will manage the day‑to‑day functions of our office to ensure flawless operations and will play an integral role in ensuring the success of our team through effective organisation, prioritisation and a hands‑on approach.

Responsibilities

• Managing the flow of information, organising appointments and maintaining up‑to‑date calendars to ensure effective prioritisation of tasks
• Coordinating logistics for meetings, conferences, events, domestic and international travel arrangements to maximise time, efficiency and value
• Managing purchase requisitions and vendor payments in support of strategic activities and processing of monthly corporate expenses
• Preparing reports, correspondence and presentations to provide exceptional and professional documentation for our function and stakeholders
• Maintaining discrete coordination of sensitive, legally privileged company and personal executive information to ensure confidentiality
• Maintaining an efficient system of distribution lists and organisational charts to ensure efficient generation of correspondence and communication
• Using judgment to prioritise effectively in matters of a routine and non‑routine nature to maximise and conserve executives’ time

Qualifications

To be successful in this role you will:

• Have solid, professional experience providing executive‑level support in a fast‑paced organisation across varying time zones
• Be highly organised, detail‑oriented and discreet and be able to exercise tact and diplomacy
• Display excellent communication skills, with an ability to engage and interact with senior global leaders
• Show the ability to multi‑task effectively and balance priorities in an ever‑changing, fast‑moving, time‑sensitive environment
• Have strong numerical, verbal and written communication skills with the ability to draft clear and concise communication
• Demonstrate project management skills to plan and deliver on established tactical and strategic goals
• Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders
• Show expertise within the MS Office suite
• Have rich experience into event management and office day‑to‑day administration work
• Fluent in English and Arabic Language
• Preferably from Oil & Gas Sector
• Be able to occasionally work early, late or weekend hours for special projects or events
• Display a high value for integrity

Flexible Working

This role is a shift‑based working pattern. Please discuss the specific working patterns available when you apply.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionised energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritise rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work‑life balance policies and wellbeing activities
• Comprehensive private medical care options
• Safety net of life insurance and disability programmes
• Tailored financial programmes
• Additional elected or voluntary benefits

About Us

With operations in over 120 countries, we provide better solutions for our customers and richer opportunities for our people. As a leading partner to the energy industry, we’re committed to achieving net‑zero carbon emissions by 2050 and we’re always looking for the right people to help us get there. People who are as passionate as we are about making energy safer, cleaner and more efficient.

Join Us

Are you seeking an opportunity to make a real difference in a company with a global reach and exciting services and clients? Come join us and grow with a team of people who will energise and inspire you! Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.