Office Administrator

Sony Music Entertainment; Dubai; On-site; AED 80,000 - 120,000; Full time

Benefits offered by this job

Vibrant global community

Modern office environment

Professional growth and development

Social impact and inclusion programs

Job summary

Sony Music ME is seeking an Office Administrator to keep the Dubai office running smoothly across all day-to-day operations, including government paperwork, travel, events and executive support. The role suits a proactive, highly organized individual comfortable solving everyday administrative challenges.

You will manage facilities, PRO tasks, visa processing, and support the MD with travel and VIP handling, contributing to a dynamic, creative office environment in Dubai.

Qualifications

• Experience in office administration, PRO or executive support within UAE.
• Strong organization and attention to detail; able to manage busy workloads.
• Comfortable handling government paperwork and visa processes.

Responsibilities

• Manage day-to-day office operations (supplies, facilities, IT, vendors).
• Handle government & PRO administration including visas, permits, licences and renewals.
• Provide MD/executive support and manage travel/expenses; assist with VIP visits and events.

Skills

Office administration

PRO experience

Executive support

Microsoft Office

Tools

Concur

Job description

Sony Music ME is the leading international label in the MENA region operating within the Arabic music space, and has released some of the biggest songs in the Arab world. The label is headquartered in Dubai, working across a vast region comprising Egypt, Levante, GCC and Pakistan. We are proud of our team of executives, creating world class campaigns and opportunities for our artists and their music. The company functions aross A&R, Artist Liaison, Arabic Marketing, International Marketing, Communications, Digital Business, Business Affairs and New Business/ Licensing.

We are looking for an Office Administrator to keep the Dubai office running smoothly across all areas of day-to-day office and administrative operations – from government paperwork and supplies through to travel, events and executive support. This role would suit a proactive, positive, helpful and highly organized individual, comfortable problem solving and reacting to the everyday administrative and functional activities around the office.

What you'll do:

• Office & facilities management – maintain day-to-day office operations including kitchen and office supplies, IT and cleaning suppliers, deliveries, PO Box checking, parking bookings and F&B for meetings and guests (coffee, tea etc.), keeping the office running smoothly
• Government & PRO administration – manage visa applications and employee visa renewals, Free-Zone visa processing, trade licence and establishment card renewals, RTA card applications, Tecom permits, insurance and medical insurance renewals; raise Purchase Orders and support legal admin tasks.
• MD & executive support – provide support to the MD including travel and expense management (Concur), VIP handling for artists and partners visiting Dubai, gifting / relationship touches and support to marketing events.

Who you are:

• Previous Experience: Office administration, PRO or executive support within a fast paced, modern, creative office environment, ideally in the UAE
• Education: Good character, team spirit and an obsession with detail, comfortable owning a busy and varied workload
• Skills: Highly organized, competent in Microsoft Office, able to navigate UAE Government and Free-Zone systems, manage schedules and suppliers, helpful to others, kind and considerate.

What we give you:

• You join a vibrant global community with the opportunity to channel your passion every day
• A modern office environment designed for you, empowering you to bring your best
• Investment in your professional growth and development enabling you to thrive in our vibrant community
• The space to accelerate progress, positively disrupt and create what happens next
• We give you the platform to champion positive change, with the opportunity to contribute to our social impact, diversity, equity and inclusion initiatives

Equal Opportunities

As an active part of a culturally and socially diverse society, Sony Music's aim is that our workforce is diverse and inclusive. Sony Music is an equal opportunity employer and supports workforce diversity.

We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual's sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disability.

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