Office Manager

Xsolla; Dubai; On-site; AED 111,600 - 167,400; Full time

Benefits offered by this job

Unlimited Flexible Time Off

Private health insurance

Career development

Job summary

Xsolla seeks an Office Manager to run its Dubai office, supporting employees and visitors and managing vendor and facility relationships to keep the space functional and compliant.

You will work with building management, IT, and security to resolve issues, onboard new hires, handle budgets, and organize internal events while ensuring UAE regulatory compliance and a welcoming environment for guests.

Qualifications

• 3+ years in office management or facilities coordination.
• Strong organizational and multitasking abilities.
• Experience managing vendors, budgets and contracts.
• Fluent English; Arabic a plus.
• Based in Dubai.
• Familiar with UAE admin and facilities requirements.

Responsibilities

• Manage day-to-day office operations, including supplies, facilities, equipment, and vendor relationships.
• Serve as first contact for visitors, partners, and new hires in the Dubai office.
• Coordinate with building management, IT, and facilities vendors to resolve issues.
• Support onboarding logistics for new employees.
• Manage office budgets, invoices, and vendor contracts.
• Organize internal office events and team activities.
• Ensure compliance with local health, safety, and administrative requirements.
• Support visiting executives with local logistics, including travel and hospitality.

Skills

Office management experience (3+ yrs)

Organizational skills

Budget and vendor management

Vendor contracts handling

Interpersonal service mindset

UAE local knowledge

Fluent English

Job description

ABOUT YOU

We are looking for an Office Manager to run the day-to-day operations of Xsolla's Dubai office. You will keep the office running smoothly, support employees and visitors, and manage vendor and facility relationships that keep the space functional, welcoming, and compliant with local requirements.

Xsolla's regional offices are the day-to-day home base for our teams and the face of the company for visiting colleagues, partners, and guests. Our Operations team keeps offices running smoothly so everyone can focus on the work that matters.

ABOUT US

Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers reach more players and grow their businesses around the world.

Requirements

• Manage day-to-day office operations, including supplies, facilities, equipment, and vendor relationships.
• Serve as the first point of contact for visitors, partners, and new hires at the Dubai office.
• Coordinate with building management, IT, and facilities vendors to resolve office issues quickly.
• Support onboarding logistics for new employees, including workspace setup and welcome materials.
• Manage office budgets, invoices, and vendor contracts, ensuring cost-effective operations.
• Organize internal office events, celebrations, and team activities.
• Ensure the office complies with local health, safety, and administrative requirements.
• Support visiting executives and teams with local logistics, including travel, meeting space, and hospitality needs.

Qualifications & Skills

• 3+ years of experience in office management, administration, or facilities coordination.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Experience managing vendors, budgets, and office logistics independently.
• Strong interpersonal skills and a service-oriented, can-do attitude.
• Familiarity with local UAE administrative and facilities requirements is a plus.
• Fluent English required; Arabic is a plus.
• Based in Dubai.

Benefits

We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees through a comprehensive Benefits Program. This includes unlimited Flexible Time Off, private health insurance and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play.

Equality Opportunity Statement

Xsolla is dedicated to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, genetics, disability, age, social background or other characteristics.

We welcome and encourage applications from all qualified individuals and are dedicated to ensuring a fair and transparent recruitment process.

For the Office Manager, we will request a background check.

Relevance to Job Responsibilities

The background check is relevant to this position because of the following role responsibilities:

• Handling sensitive financial information/managing budgets/accessing funds
• Accessing confidential company data
• Ensuring compliance with regulatory requirements

Rights Under the UAE Personal Data Protection Law

Applicants are encouraged to inquire about their rights under the UAE Personal Data Protection Law. If you have questions regarding our hiring practices, please contact [e-mail]