Office Admin

HR jobs in Dubai; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

TRC Pamco is seeking an organized Office Admin to support daily office operations, maintain records, and ensure smooth coordination between departments. The role involves managing correspondence, scheduling, maintaining supplies, and providing general administrative support to the team.

The ideal candidate should have strong organizational skills, attention to detail, professional communication abilities, and the ability to manage multiple administrative tasks efficiently.

Qualifications

• Strong organizational and detail-oriented approach.
• Professional written and spoken communication.
• Ability to manage multiple tasks simultaneously.
• Experience with office administration is a plus.

Responsibilities

• Coordinate daily office activities to maintain an efficient environment.
• Maintain records, filing systems, and administration documentation.
• Handle correspondence and schedule meetings and internal calendars.
• Assist with onboarding paperwork and employee administration.
• Track supplies, liaise with vendors, and monitor office facilities.
• Enter data and generate routine administrative reports.

Skills

Organizational skills

Communication skills

Multitasking

Reliability

Professionalism

Job description

TRC Pamco is seeking an organized, reliable, and proactive Office Admin to support daily office operations, maintain administrative records, and ensure smooth coordination between departments. The role involves managing correspondence, organizing documents, assisting with scheduling, maintaining office supplies, and providing general administrative support to the team. The ideal candidate should have strong organizational skills, attention to detail, professional communication abilities, and the ability to manage multiple administrative tasks efficiently.

Office Administration & Daily Operations:

Coordinate daily office activities to ensure an organized and efficient working environment. Maintain office records, files, registers, and administrative documentation. Handle incoming and outgoing correspondence, emails, and routine office communications. Organize documents and ensure important records are properly filed and accessible. Monitor office supplies and coordinate replenishment when necessary. Assist with general administrative tasks and support daily operational requirements.

Documentation & Record Management:

Prepare, update, and maintain administrative documents, reports, and spreadsheets. Organize physical and digital filing systems for easy document retrieval. Verify the accuracy and completeness of records before filing or submission. Maintain updated contact lists, attendance records, and office registers where required. Handle confidential company information responsibly. Support document preparation, scanning, printing, copying, and distribution.

Communication & Coordination

Respond professionally to routine telephone calls, emails, and office inquiries. Direct requests to the appropriate departments or team members. Coordinate meetings, appointments, and internal schedules. Assist with preparing meeting materials and recording relevant information when required. Maintain effective communication with colleagues, suppliers, and other business contacts. Follow up on pending administrative tasks to ensure timely completion.

Scheduling & Office Support:

Assist with meeting arrangements, calendar management, and appointment scheduling. Coordinate office activities and support the smooth flow of administrative processes. Help prepare reports, presentations, letters, and other business documents. Support management and colleagues with routine administrative requirements. Track pending tasks and maintain organized schedules. Assist with onboarding-related paperwork and other employee administration when required.

Office Supplies & Facilities Coordination:

Monitor office stationery, equipment, and general supply requirements. Coordinate with suppliers regarding office materials and service requests. Maintain records of office purchases, deliveries, and supply usage. Report maintenance requirements and coordinate follow-up with the relevant personnel. Help ensure office equipment and shared workspaces remain organized. Support cost-conscious use of office resources and supplies.

Data Entry & Administrative Reporting:

Enter and update information accurately in spreadsheets and company systems. Prepare routine administrative reports and maintain tracking sheets. Check records for missing information, inconsistencies, and errors. Assist with compiling data and documents for management review. Maintain updated records of completed tasks and pending requests. Use office software and digital tools to improve administrative efficiency.

About the Company:

TRC Pamco provides a professional business environment where effective administration, organized documentation, and reliable coordination contribute to smooth daily operations. This Office Admin position offers an opportunity to support office management, maintain accurate records, and assist teams with essential administrative responsibilities.