Office Administrator

HR jobs in Dubai; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

SRN Mechanical Services LLC in Dubai seeks an organized Office Administrator to support daily administrative operations, manage documents, coordinate communications, and maintain records. The role requires strong organizational and communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

You will assist staff and management and help ensure smooth office workflows. Experience in office administration within technical or services sectors is a plus;

Qualifications

• Previous experience in office administration or similar role.
• Strong written and verbal communication skills.
• Good knowledge of general office procedures and administrative practices.
• Ability to manage multiple tasks and prioritize work efficiently.

Responsibilities

• Coordinate daily office activities and schedules to ensure smooth operations.
• Prepare routine letters, emails, and reports for management.
• Maintain accurate physical and digital records with confidentiality.
• Assist with onboarding documentation and other office formalities.
• Support vendor coordination and handling of routine administrative requests.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

MS Office proficiency

Tools

Microsoft Office

Word

Excel

Job description

SRN Mechanical Services LLC is seeking an organized and dependable Office Administrator to support the company’s daily administrative and office operations. The role involves managing office documentation, coordinating communications, maintaining records, supporting staff and management, and ensuring smooth day-to-day administrative activities. The ideal candidate should have strong organizational skills, good communication abilities, attention to detail, and the ability to manage multiple administrative tasks efficiently.

Office Administration & Coordination:

Manage daily administrative activities and ensure the office operates in an organized manner. Coordinate routine office requirements and provide administrative support to management and staff. Maintain office schedules, records, forms, and other administrative documentation. Assist with coordinating meetings, appointments, and internal office activities.

Documentation & Record Management:

Maintain accurate and organized physical and digital office records. Prepare, update, file, and distribute administrative documents when required. Ensure important documents are properly stored and easily accessible. Maintain confidentiality when handling company and employee information.

Handle incoming calls, emails, messages, and general office correspondence. Communicate professionally with employees, clients, suppliers, and external stakeholders. Prepare routine letters, emails, reports, and other business communications. Direct inquiries and requests to the appropriate department or team member.

Administrative & Operational Support:

Support management and employees with day-to-day administrative requirements. Coordinate office supplies, equipment, and general administrative needs. Assist with vendor and service-provider coordination when required. Monitor administrative tasks and ensure requests are completed within expected timelines.

Finance & Basic Administrative Records:

Assist with maintaining invoices, receipts, purchase records, and other administrative financial documents. Coordinate with the finance team regarding routine documentation and payment-related records. Maintain organized records of office expenses and administrative transactions. Support the preparation of basic administrative reports when required.

Staff & Office Support:

Assist with employee-related administrative documentation and routine requests. Support onboarding documentation and other office formalities when required. Help maintain a professional, organized, and efficient office environment. Coordinate with different departments to ensure smooth administrative workflows.

Requirements:

Previous experience in office administration, administration support, or a similar role. Good knowledge of general office procedures and administrative practices. Strong verbal and written communication skills. Proficiency in Microsoft Office, particularly Word and Excel. Excellent organizational and time-management skills.

Strong attention to detail and accuracy in documentation. Ability to manage multiple tasks and prioritize work effectively. Professional attitude with good interpersonal and coordination skills. Ability to maintain confidentiality when handling company and employee information. Experience within a technical, engineering, construction, or services company is an advantage.

About the Company:

SRN Mechanical Services LLC operates within the mechanical services sector, where organized administration and effective coordination are important to supporting business and technical operations. The Office Administrator will contribute to smooth daily office activities by managing documentation, coordinating communications, supporting employees and management, and maintaining efficient administrative processes.