Merchandise Administration Assistant - 1 Year Contract

Al Tayer Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group in Dubai seeks a Merchandising Administration Assistant to support the team with administrative tasks and the merchandise process, driving sales and margins.

The ideal candidate has a Bachelor’s degree and at least 2 years’ buying/planning experience in fashion or luxury retail, plus strong Excel, analytical, and communication skills.

Ability to work with cross-functional teams and vendors in a fast-paced environment is essential.

Qualifications

• Bachelor’s degree in any related field is required.
• Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.
• Strong Excel and MS Office skills; numerate with analytical ability.
• Excellent communication and organizational skills; able to meet deadlines.

Responsibilities

• Maintain records, files and databases accurately and timely.
• Create new items, purchase orders and update cost/retail changes.
• Enter seasonal orders on time and provide order overviews.
• Coordinate shipments, RTVs and supplier communications.

Skills

Merchandising

Excel

MS Office

Analytics

Communication

Organization

Detail-oriented

Deadline-driven

Teamwork

Market trends

Education

Bachelor’s degree

Tools

Excel

MS Office

ERP systems

Job description

Job Description:

The Merchandising Administration Assistant will support the team by providing administrative support and contributing to the merchandise process. This will be a key role to support the team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

Responsibilities

Functional Roles and Responsibilities

• Ensuring all necessary records, files and databases are maintained accurately and updated in a timely manner.
• Creating new items, and purchase orders and maintaining cost and retail price changes.
• Ensuring timely entering of all seasonal orders, to meet requested deadlines. In addition, checking and providing overviews/ summaries of all orders placed.
• Validating of order confirmations against invoices and orders.
• Maintain the product hierarchy; ensuring product data is accurate and consistent.
• Create the master file ensuring accurate and correct data enrichment.
• Ensure supplier setup is complete including estimated landed costs.
• Provide finance department with details for drafting letters of credit and submit for supplier approval.
• Check all supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier, buying and finance in a timely fashion to adhere to any supplier deadlines.
• Manage all aspects relating to the shipments and logistical processing.
• Manage return to vendor requests (RTVs), ensuring effective communication to suppliers.
• Produce weekly % shipped report. Ensure PO shipment trackers are maintained, delivery dates managed and deviances are escalated to buyers and planners. Highlight any possible risks and reasons for delays.
• Coordinate shipments with suppliers and Al Tayer logistics to ensure timely deliveries.
• Track and manage special orders and customer requests.
• Update delivery schedule and communicate to the buyers and planners on a weekly basis.

Qualifications

Education/Certification and Continued Education

• A Bachelor’s degree in any related field is a requirement.

Years of Experience

• Minimum 2 years of buying merchandise / planning experience in fashion/luxury retail.

Knowledge and Skills

• Strong understanding of Merchandising financials.
• Advanced computer skills in Excel and MS Office.
• Numerate with strong analytical skills and financial acumen.
• Excellent communication, organizational and problem-solving skills.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to recognize, analyze and quantify market trends.
• Ability to work independently and proactively, with excellent attention to detail.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.

Languages

• Proficient in the English Language.

Additional Requirements

• Product / brand orientation with good knowledge of fashion industry and benchmarks.
• Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
• Commercial skills with the ability to identify opportunities and potential business risks.