Buying Admin Assistant

Careers at UAE; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Al Tayer Insignia, a leader in luxury retail in the Middle East, is seeking a Buying Admin Assistant to support the buying team with administrative tasks and information coordination. This role enables the buying team to operate efficiently and deliver strong results.

Your responsibilities include assisting junior buyers, coordinating with brands, preparing reports and presentations, and updating trackers while ensuring smooth communication across departments.

Qualifications

• A Bachelor’s Degree is a requirement.
• Minimum 2 years in an administrative role.

Responsibilities

• Support junior buyers with collating information.
• Follow up with brand for submission of commercial packs.
• Coordinate product samples for photoshoots.
• Prepare PowerPoint presentations.
• Extract reports.
• Share performance updates with brands.
• Brand follow up for pending information.
• Support in follow-ups with suppliers regarding RTV collections.
• Build Brand Hindsight deck for departmental Buyers to review historical seasonal performance.
• Set up new Season Download deck to provide insight of new season launches to cross functional departments.

Skills

Administrative support

Education

Bachelor's Degree

Job description

Buying Admin Assistant

About Us

As a leader in luxury retail in the Middle East, Al Tayer Group’s retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols, Boucheron, Areej, Aveda and Armani to name just a few!

About The Role

We are looking for a buying admin assistant To support the buying team by providing administrative support and coordination of information, as well as supporting the buying process. This will be a key role to enable the buying team perform efficiently and deliver strong results.

What you’ll be doing

Functional Roles and Responsibilities

• Support junior buyers with collating information.
• Follow up with brand for submission of commercial packs.
• Support buyers by collating information relevant to their portfolios.
• Update assigned trackers.
• Coordinate product/samples for photoshoots.
• Prepare PowerPoint presentations.
• Extract reports.
• Share performance updates with brands.
• Brand follow up for pending information.
• Support in follow-ups with suppliers regarding RTV collections.

Department Specific

• Build Brand Hindsight deck for departmental Buyers to review historical seasonal performance prior to new season buys.
• Set up new Season Download deck to provide insight of new season launches to cross functional departments.
• Have a strong working knowledge of Business KPI’s to act as Buying representative for any ad hoc meetings.
• Support buyers in reviewing NLT’s, ensuring all UDA’s are populated with information and margins/prices are consistent.

Job Requirements

Education/Certification and Continued Education

A Bachelor’s Degree is a requirement

Years of Experience

Minimum 2 years in an administrative role