Medical Secretary & Hospital Operations Coordinator

AMERICAN HOSPITAL; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

AMERICAN HOSPITAL in Dubai is seeking a Medical Secretary to provide comprehensive administrative support to the medical staff, coordinate meetings, and manage on-call rosters. You will assist with CME activities, accreditation tasks, and facility logistics to ensure smooth operations.

The role requires 3+ years of relevant experience, fluent English, and strong MS Office skills, with duties spanning orientation, access card logistics, and physician communications.

Qualifications

• Diploma in Medical Secretarial studies or related field.
• Minimum 3 years of experience as Medical Secretary in private hospital.
• Proficiency in Microsoft Office; shorthand and audio typing; 50-60 wpm; fluent English.

Responsibilities

• Provides full admin/secretarial support to Medical Staff and affiliated physicians.
• Handles telephone inquiries, triages urgency, and directs to the correct person.
• Coordinates departmental committee meetings, distributes agendas, and minutes.
• Assists CME activities and obtains DHA credits when required.
• Supports CMO office for JCIA accreditation and related tasks.
• Maintains confidentiality and protects sensitive information.
• Manages monthly on-call rota, orders supplies, and coordinates physician coordination.

Skills

Shorthand

Audio typing

Typing 50-60 wpm

English fluency

Multilingual

Communication skills

Education

Diploma in Medical Secretarial Studies

Tools

MS Office

Job description

AMERICAN HOSPITAL in Dubai is seeking a Medical Secretary to provide comprehensive administrative support to the medical staff, coordinate meetings, and manage on-call rosters. You will assist with CME activities, accreditation tasks, and facility logistics to ensure smooth operations.

The role requires 3+ years of relevant experience, fluent English, and strong MS Office skills, with duties spanning orientation, access card logistics, and physician communications.