Logistics Admin Coordinator

Jobenvo; Dubai; On-site; AED 60,000 - 110,000; Full time

Job summary

Phoenician Technical Services in Dubai, UAE is seeking a Logistics Admin Coordinator to manage daily staff attendance, timesheets, and coordination with logistics and procurement teams.

The role requires a bachelor’s degree in logistics or a related field and 2–3 years of experience in logistics coordination or office administration, preferably in construction or industrial settings. Strong Excel and communication skills are essential.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, or a related field.
• 2 to 3 years of experience in Logistics Coordination or Office Administration within the Construction or Industrial sector.
• Experience in construction or site-based projects is preferred.
• Proficiency with MS Excel and MS Office.
• Strong verbal and written communication skills.

Responsibilities

• Record and maintain daily staff attendance, verifying records with site teams and Project Managers.
• Review and resolve attendance discrepancies before final submission.
• Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.
• Cross-check supplier timesheets against site attendance and operational records.
• Monitor machinery and equipment utilization and prepare timesheets in the required company format.
• Coordinate with logistics, transport, manpower, and equipment rental suppliers.
• Review supplier pro forma invoices against approved timesheets and operational records.
• Coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.
• Prepare daily, weekly, and monthly operational reports.
• Monitor fuel consumption and maintain CAFU fuel tracking records.
• Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.
• Follow up on pending documentation, approvals, LPOs, invoices, and payments.
• Provide administrative support to the Logistics Manager and Operations team.

Skills

MS Office

Microsoft Excel

Communication skills

Education

Bachelor's degree in Logistics or SCM

Job description

Logistics Admin Coordinator
Company: Phoenician Technical Services
Location: Dubai, UAE

Key Responsibilities

• Record and maintain daily staff attendance, verifying records with site teams and Project Managers.


• Review and resolve attendance discrepancies before final submission.


• Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.


• Cross-check supplier timesheets against site attendance and operational records.


• Monitor machinery and equipment utilization and prepare timesheets in the required company format.


• Coordinate with logistics, transport, manpower, and equipment rental suppliers.


• Review supplier pro forma invoices against approved timesheets and operational records.


• Coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.


• Prepare daily, weekly, and monthly operational reports.


• Monitor fuel consumption and maintain CAFU fuel tracking records.


• Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.


• Follow up on pending documentation, approvals, LPOs, invoices, and payments.


• Provide administrative support to the Logistics Manager and Operations team.

Requirements

• Immediate joining availability on a full-time basis.


• Bachelor’s degree in Logistics, Supply Chain Management, or a related field.


• 2 to 3 years of experience in Logistics Coordination or Office Administration within the Construction or Industrial sector.


• Experience in construction or site-based projects is preferred.


• Good knowledge of attendance, time sheets, overtime, and shift records.


• Strong working knowledge of MS Office, especially Microsoft Excel.


• Strong verbal and written communication skills.