Logistic Dispatcher

Euro Mechanical; Abu Dhabi Emirate; On-site; AED 60,000 - 90,000; Full time

Job summary

Euro Mechanical is seeking a Dispatch Coordinator to oversee the entire material dispatch cycle in Abu Dhabi. You will coordinate materials, packing, labeling, and loading, ensure timely deliveries, and communicate across Project, Store, Logistics, and transport teams.

The role involves managing delivery documentation, KPI trackers, and coordinating with various sites to meet schedules. Applicants should have at least 2 years in dispatch/logistics, strong planning and attention to detail, and

Qualifications

• High school certificate or diploma is required or preferred.
• Logistics, supply chain, transport, or related qualification is advantageous.

Responsibilities

• Coordinate complete material dispatch cycle from packing list receipt to final delivery.
• Verify material availability with Store and Dispatch Area.
• Prepare MIS and coordinate material collection, loading, and dimensions.
• Arrange packing, labeling, and material preparation as needed.
• Coordinate with ADNOC L&S, Freeport, and receiving locations for delivery appointments.
• Arrange suitable vehicles, drivers, and transport providers based on load and route.
• Prepare delivery notes, gate passes, PODs and approvals; monitor deliveries to completion.
• Maintain dispatch trackers, KPIs, and documentation; escalate delays or issues.
• Support urgent/chopper deliveries when required.

Skills

Planning

Coordination

Time management

Documentation accuracy

Microsoft Excel

Outlook

ERP

WMS

Transport documentation

Education

High school certificate or diploma

Logistics/ Supply Chain qualification preferred

Tools

ERP systems

WMS

Transport/Dispatch systems

Job description

Coordinate the complete material dispatch cycle to ensure that the correct materials, documents, vehicles, and delivery appointments are arranged accurately and on time. Maintain clear communication among the Project, Store, Logistics, transport, and receiving teams, while keeping dispatch trackers and KPI records complete and current.

Key Responsibilities:

• Coordinate the complete material dispatch cycle, from approved packing list receipt through final delivery.
• Verify material availability and readiness with the Store and Dispatch Area, including spools and supports.
• Prepare Material Information Sheets (MIS) and coordinate material collection, staging, dimensions, weight, and loading.
• Identify and follow up on material shortages, incomplete items, or release constraints.
• Arrange appropriate packing, baskets, labelling, and material preparation.
• Coordinate with ADNOC L&S, Freeport, and receiving locations to book delivery appointments.
• Arrange suitable vehicles, drivers, and transport providers based on load, route, destination, and schedule.
• Prepare and verify delivery notes, gate passes, packing lists, vehicle details, and approvals.
• Monitor deliveries until completion, provide status updates, and escalated delays or operational issues.
• Obtain stamped delivery notes / Proof of Delivery (POD) and submit completed documentation.
• Maintain accurate dispatch trackers, KPIs, and electronic/physical records.
• Support urgent/chopper deliveries when required.
• Ensure compliance with HSE procedures, site requirements, lifting/material-handling requirements, transport regulations, and document control.

Key Requirements:

Education

• High school certificate or diploma.
• Logistics, Supply Chain, Transport, or related qualification is preferred.

Experience

• Minimum 2 years' experience in dispatch, logistics coordination, warehouse operations, transport, or material handling.
• Oil & Gas / industrial material dispatch experience is an advantage.
• Experience with delivery notes, packing lists, gate passes, POD, and transport documentation.
• Knowledge of ADNOC delivery zones, FreePorts, and site-access requirements.
• Strong planning, coordination, and time-management skills.
• High attention to detail and documentation accuracy.
• Ability to manage multiple deliveries and changing priorities under pressure.
• Strong problem-solving, follow-up, and escalation skills.
• Effective coordination with Project, Store, Logistics, drivers, vendors, transport providers, and receiving teams.
• Good knowledge of Microsoft Excel and Outlook.
• Experience with ERP, WMS, or transport/dispatch systems is an advantage.