Legal Secretary

Career Legal; Dubai; On-site; AED 112,000 - 179,000; Full time

Job summary

Career Legal seeks an experienced Legal Secretary for a leading international law firm in Dubai. The role covers audio typing, document formatting to house style, and support for trial bundles and projects.

You will manage complex diaries across time zones, coordinate meetings and client events, handle emails and notes, and assist with billing, CRM records, and travel arrangements, including multi-destination itineraries and visas.

Qualifications

• Legal secretary with experience supporting partners and teams.

Responsibilities

• Audio typing and copy typing of legal documents
• Formatting and editing to house style
• Assisting with trial bundles and ad hoc legal project support
• Opening new client matters and liaising with due diligence teams
• Maintaining electronic and hard-copy filing systems and databases
• Managing complex diaries and multi-zone scheduling
• Coordinating internal and external meetings and client events
• Inbox management and handling calls
• Drafting internal communications and partner reports
• Taking notes and action logs at meetings and ensuring follow-up
• Preparing PowerPoint presentations and client-facing materials
• Maintaining CRM records
• Arranging end-to-end international travel and itineraries
• Managing visas and travel documentation
• Handling last-minute travel changes calmly
• Coordinating couriers and mail; assisting billing and payments
• Ensuring policy compliance and CLPD requirements
• Covering reception and other teams when needed
• General ad-hoc admin duties

Skills

Audio typing

Diary management

Document formatting

Client liaison

Tools

PowerPoint

CRM

Billing software

Job description

My client, a leading international law firm are looking for an experienced Legal Secretary to join their growing team

Roles and Responsibilities

• Audio typing via digital dictation and copy typing of legal documents and correspondence
• Formatting, editing, and preparing documents in line with the firm’s house style
• Assisting with the preparation of trial bundles and ad hoc legal project support
• Opening new client matters and liaising with due diligence teams
• Maintaining accurate electronic and hard‑copy filing systems, archiving, and database management
• Proactively managing complex diaries and multi-zone scheduling of meetings, seminars, and client events
• Coordinating internal and external meetings, lunches, and conference calls
• Inbox management and handling telephone queries
• Drafting internal communications with confidence and reports on behalf of Partners
• Attend meetings were requested to take detailed notes and action logs and proactively follow up with action owners to ensure completion within agreed timeframes.
• Preparing PowerPoint presentations, pitches, and other client‑facing materials
• Maintaining and updating CRM records
• Arrange end‑to‑end complex travel, including multi‑destination international itineraries, coordination of different modes of transport, accommodation and airport transfers
• Manage all visas, permit and travel documentation, ensuring sufficient lead time and compliance with jurisdiction‑specific requirements
• Remain flexible and responsive, managing last‑minute changes to travel and schedules calmly and efficiently when required
• Ensure all follow‑up meetings and actions arising from travel are diarised promptly, tracked and progressed to completion
• Coordinating couriers, mail handling, and tracking deliveries
• Supporting billing processes, supplier payments, and general financial administration
• Ensuring compliance with firm policies, quality standards, and CLPD requirements
• Providing planned and urgent cover for other teams and covering the reception desk as required
• General ad‑hoc administrative duties as they arise.