Legal Secretary – Global Firm, Diary, Travel & Docs

Career Legal; Dubai; On-site; AED 112,000 - 179,000; Full time

Job summary

Career Legal seeks an experienced Legal Secretary for a leading international law firm in Dubai. The role covers audio typing, document formatting to house style, and support for trial bundles and projects.

You will manage complex diaries across time zones, coordinate meetings and client events, handle emails and notes, and assist with billing, CRM records, and travel arrangements, including multi-destination itineraries and visas.

Qualifications

• Legal secretary with experience supporting partners and teams.

Responsibilities

• Audio typing and copy typing of legal documents
• Formatting and editing to house style
• Assisting with trial bundles and ad hoc legal project support
• Opening new client matters and liaising with due diligence teams
• Maintaining electronic and hard-copy filing systems and databases
• Managing complex diaries and multi-zone scheduling
• Coordinating internal and external meetings and client events
• Inbox management and handling calls
• Drafting internal communications and partner reports
• Taking notes and action logs at meetings and ensuring follow-up
• Preparing PowerPoint presentations and client-facing materials
• Maintaining CRM records
• Arranging end-to-end international travel and itineraries
• Managing visas and travel documentation
• Handling last-minute travel changes calmly
• Coordinating couriers and mail; assisting billing and payments
• Ensuring policy compliance and CLPD requirements
• Covering reception and other teams when needed
• General ad-hoc admin duties

Skills

Audio typing

Diary management

Document formatting

Client liaison

Tools

PowerPoint

CRM

Billing software

Job description

Career Legal seeks an experienced Legal Secretary for a leading international law firm in Dubai. The role covers audio typing, document formatting to house style, and support for trial bundles and projects.

You will manage complex diaries across time zones, coordinate meetings and client events, handle emails and notes, and assist with billing, CRM records, and travel arrangements, including multi-destination itineraries and visas.