LEAD DOCUMENT CONTROLLER

Duncan & Ross; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

Duncan & Ross is looking for an experienced Lead Document Controller to manage document control activities for a major EPC engineering project in the oil & gas sector. This role involves establishing and maintaining an efficient document management system, ensuring all project documentation is properly processed.

The ideal candidate should have extensive experience with EPC projects in the Middle East and a strong knowledge of document control systems and workflows.

Qualifications

• 10 years of document control experience within EPC projects.
• Minimum 5 years in a Lead or Senior Document Controller role.
• Experience supporting large-scale oil & gas, petrochemical, or energy projects.

Responsibilities

• Lead and supervise all document control activities throughout the project lifecycle.
• Develop and implement document control procedures.
• Ensure timely receipt and retrieval of project documentation.
• Manage engineering documents and correspondence.
• Control revisions to ensure the latest versions are available.

Skills

Document Control

Project Management

ISO Quality Management

Electronic Document Management Systems

Microsoft Office Suite

Education

Bachelor's Degree or Diploma in Business Administration, Information Management, Engineering, or related discipline

Professional certification in Document Control or Records Management

Tools

Aconex

ProArc

SharePoint

OpenText

Documentum

ACC (Autodesk Construction Cloud)

Job description

We are seeking an experienced Lead Document Controller to manage and oversee all document control activities for a major EPC engineering project in the oil & gas sector. The successful candidate will be responsible for establishing and maintaining an efficient document management system ensuring all engineering procurement vendor construction and project documentation is processed controlled and distributed in accordance with project procedures and quality standards.The ideal candidate will have extensive experience supporting large-scale EPC projects in the Middle East and possess strong knowledge of document control systems workflows and industry best practices.

Job Responsibilities

• Lead and supervise all document control activities throughout the project lifecycle from engineering through project close-out.
• Develop implement and maintain document control procedures in accordance with company and project requirements.
• Ensure timely receipt registration numbering distribution retrieval storage and archiving of project documentation.
• Manage engineering documents technical drawings specifications procedures calculations reports vendor documents material submittals and correspondence.
• Review incoming and outgoing documents for completeness formatting revision status and compliance with document control procedures.
• Maintain accurate document registers transmittal logs revision histories and document tracking reports.
• Coordinate with engineering disciplines procurement quality construction project management clients vendors and subcontractors to ensure timely document flow.
• Monitor document review cycles and follow up with stakeholders to ensure timely approvals and document turnaround.
• Control revisions and superseded documents to ensure only the latest approved versions are available for project execution.
• Generate periodic document status reports and key performance indicators (KPIs) for project management.
• Administer electronic document management systems (EDMS) and maintain document databases.
• Ensure compliance with ISO quality management systems and company document retention policies.
• Support project handover activities by preparing final documentation packages dossiers and archive records.
• Mentor and supervise junior document controllers and provide guidance on document control processes.
• Participate in audits and ensure document management practices comply with quality requirements.

Key Qualifications

• Bachelors Degree or Diploma in Business Administration Information Management Engineering or a related discipline.
• Professional certification in Document Control or Records Management is an advantage.
• 10 years of document control experience within EPC projects.
• Minimum 5 years in a Lead or Senior Document Controller role.
• Experience supporting large-scale oil & gas petrochemical refinery offshore or energy projects.
• Middle East project experience is highly preferred.
• Experience coordinating multidisciplinary engineering documentation.
• Strong knowledge of engineering document numbering systems and document control procedures.
• Hands‑on experience with Electronic Document Management Systems (EDMS) such as: Aconex ProArc SharePoint OpenText Documentum ACC (Autodesk Construction Cloud) or equivalent
• Proficiency in Microsoft Office Suite particularly Excel.
• Strong understanding of engineering drawing revisions vendor documentation processes and transmittal management.
• Knowledge of ISO 9001 quality documentation requirements.
• Experience preparing final handover documentation and project close‑out records.
• Excellent organizational and document management skills.
• Strong attention to detail and accuracy.
• Excellent communication and coordination abilities.
• Ability to manage multiple priorities in a fast‑paced EPC environment.
• Strong leadership and team management capabilities.
• Proactive problem‑solving and decision‑making skills.
• Ability to work effectively with multidisciplinary teams and external stakeholders.

VERTICAL

ENGINEERING