Lead Document Controller

PeopleStrong; Abu Dhabi; On-site; AED 391,000 - 614,000; Full time

Job summary

PeopleStrong seeks a senior Document Control Manager to lead the document control function for EPC projects in the Middle East. You will oversee end-to-end document handling, ensure version control, and maintain system compliance across multiple stakeholders.

You will administer EDMS platforms (Aconex, SharePoint, Documentum), coordinate with engineering and construction teams, and drive reporting, audits, and handover activities to ensure project success.

Qualifications

• Bachelor’s degree or Diploma in Engineering, Information Management or Business Administration.
• 10–18 years of experience in document control within EPC projects.
• Minimum 5–8 years in a leadership role.
• Experience in large Oil & Gas / Offshore projects in the Middle East.
• Expertise in EDMS platforms (Aconex, SharePoint, Documentum).

Responsibilities

• Lead and manage the document control function across projects.
• Administer EDMS systems and configure workflows, access controls, and registers.
• Coordinate with Engineering, Procurement, Construction and subcontractors for timely submissions.
• Ensure audit readiness and adherence to project specs and procedures.
• Generate dashboards and KPIs; supervise the document control team.

Skills

Leadership

Stakeholder coordination

Attention to detail

Reporting

Team management

Education

Bachelor’s Degree / Diploma in Engineering / Information Management / Business Administration

Tools

Aconex

SharePoint

Documentum

MS Office

Primavera

SAP

Job description

Document Management Software Documentation Project Management

Bachelor of Technology (BTech)

Job Description

1. Role Purpose

To lead and manage the document control function ensuring efficient handling, tracking, distribution, and archiving of all project documents in compliance with project requirements, client standards and company procedures.

2. Key Responsibilities

A. Document Control Management

• Establish and implement document control procedures, workflows, and systems.
• Manage the end-to-end document lifecycle including receipt, review, approval, distribution, and archiving.
• Ensure proper document numbering, version control, and revision tracking.

B. System Administration & Governance

• Administer Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or Documentum.
• Configure workflows, access controls, and document registers.
• Ensure system compliance with project and client requirements.

C. Coordination & Interface Management

• Coordinate with Engineering, Procurement, Construction, QA/QC, and subcontractors for timely document submission and approvals.
• Interface with client and third parties for document exchanges and approvals.
• Ensure smooth communication between internal and external stakeholders.

D. Quality & Compliance

• Ensure adherence to project specifications, document control procedures, and audit requirements.
• Maintain document registers (MDR, SDR, correspondence logs, transmittal logs).
• Conduct periodic audits to ensure document accuracy and traceability.

E. Reporting & Monitoring

• Track document progress against schedules and project milestones.
• Generate reports on document status, overdue items, and bottlenecks.
• Provide dashboards and KPIs for management review.
• Lead and manage the document control team (Document Controllers, Coordinators).
• Allocate work, monitor performance, and ensure timely deliverables.
• Provide training and guidance on document control systems and procedures.

G. Archiving & Handover

• Ensure systematic archiving of all project documents (hardcopy and electronic).
• Lead final documentation handover to client, ensuring completeness and compliance.
• Master Document Register (MDR)
• Transmittals and correspondence logs
• Document status reports and dashboards

4. Qualifications & Experience

Education

• Bachelor’s Degree / Diploma in Engineering / Information Management / Business Administration

Experience

• 10–18 years of experience in document control within EPC projects
• Minimum 5–8 years in a leadership role
• Experience in large Oil & Gas / Offshore projects
• Strong exposure to Middle East clients
• Strong knowledge of document control processes and standards
• Expertise in EDMS platforms (Aconex, SharePoint, Documentum)
• High attention to detail and data accuracy
• Strong organizational and reporting skills
• Team leadership and stakeholder coordination
• Ability to manage high-volume documentation in complex projects

6. Software & Systems

• Aconex / SharePoint / EDMS platforms
• MS Office (Excel, Word, PowerPoint)
• Basic understanding of project systems (Primavera, SAP)