Senior Document Controller

Agile Consultants; Abu Dhabi; On-site; AED 112,000 - 167,000; Full time

Job summary

Agile Consultants seeks an experienced Senior Document Controller to manage project documentation, registers, transmittals, and archiving for EPC/construction projects in Abu Dhabi. You will ensure revision control, secure filing, and timely distribution to clients and internal teams.

Requirements include a Bachelor’s Degree or Diploma in a related field, 6–10 years in document control, strong proficiency with EDMS (Aconex preferred) and MS Office, and excellent English communication.

Qualifications

• Bachelor’s degree or diploma in a related field as listed.
• 6–10 years of document control experience in EPC/construction projects.
• Experience with engineering drawings, transmittals and project documentation.
• Proficiency with EDMS and project document workflows; Aconex preferred.
• UAE/GCC project experience is advantageous.

Responsibilities

• Register and maintain incoming/outgoing correspondence, drawings, and project records in the document control system.
• Maintain document registers, transmittal logs, drawing registers, and tracking records.
• Control receipt, distribution, revision, and retrieval of project documents and ensure current revisions are available.
• Prepare and process document transmittals and coordinate submissions to clients, consultants, subcontractors, vendors, and internal departments.
• Monitor status and follow up on reviews, approvals, comments, and resubmissions.
• Maintain electronic and hard-copy project records according to filing structures and numbering systems.
• Ensure superseded documents are identified and controlled.
• Coordinate with Engineering, Project, QA/QC, Procurement, and other teams for timely flow and traceability.
• Maintain confidentiality and safe custody of controlled documentation.
• Prepare document control reports and support archiving and handover of final documentation.

Skills

6-10 years document control experience

Attention to detail

English communication skills

Education

Bachelor’s Degree / Diploma in Business Administration / Information Management / Engineering-related field

Tools

EDMS (Aconex or similar)

MS Office

Job description

Job Code: C367/001/570

Industry: EPC / Construction / Infrastructure / Utilities / Power Projects

We are seeking an experienced Senior Document Controller responsible for controlling, maintaining, and coordinating project documentation and correspondence to ensure accurate registration, distribution, revision control, retrieval, and archiving in accordance with company, project, and client requirements.

Responsibilities

• Actively follow and promote the Company Safety and Security policies and ensure that fellow employees and visitors are doing the same. These policies are to be followed at all times within the Company environment to ensure a safe and secure workplace for all.
• Register and maintain incoming and outgoing correspondence, drawings, technical documents, submittals, and other project records in the applicable document control system.
• Maintain document registers, transmittal logs, drawing registers, and other tracking records, ensuring information is accurate and up to date.
• Control the receipt, distribution, revision, and retrieval of project documents and ensure that current approved revisions are available to relevant stakeholders.
• Prepare and process document transmittals and coordinate submissions to clients, consultants, subcontractors, vendors, and internal departments.
• Monitor document/submittal status and follow up with relevant teams on outstanding reviews, approvals, comments, and resubmissions.
• Maintain electronic and hard-copy project records in accordance with approved filing structures, document numbering systems, and document control procedures.
• Ensure superseded documents are appropriately identified and controlled to prevent unintended use.
• Coordinate with Engineering, Project, QA/QC, Procurement, and other teams to ensure timely flow and traceability of project documentation.
• Maintain confidentiality and safe custody of controlled and sensitive project/company documentation.
• Prepare document control reports and support the compilation, archiving, and handover of final project documentation.

Qualifications

• Bachelor’s Degree / Diploma in Business Administration, Information Management, an Engineering-related discipline, or an equivalent qualification.
• Minimum 6–10 years of document control experience, preferably within EPC, construction, infrastructure, or utility projects.
• Experience managing engineering drawings, technical submittals, correspondence, transmittals, and project documentation.
• Experience with electronic document management systems and project document workflows.
• Experience coordinating documentation with clients, consultants, contractors, vendors, and multidisciplinary project teams is preferred.
• UAE/GCC project experience would be an advantage.
• Good knowledge of document control procedures, numbering, filing, distribution, and revision control.
• Proficiency in EDMS/document management systems and MS Office; experience with Aconex or similar systems is preferred.
• Ability to maintain accurate registers, logs, transmittals, and document status reports.
• Good understanding of engineering drawings, technical documents, and EPC/construction project documentation.
• Strong attention to detail, organization, communication, and follow-up skills.
• Excellent communication skills in English, including writing, speaking, and reading.
• Arabic language skills are preferred, and knowledge of additional languages would be considered an advantage.