Junior Project Administrator

Bilfinger; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

Bilfinger is seeking a Junior Project Administrator in Abu Dhabi to support document control and contract activities within our Middle East team. Fluency in Arabic and English is essential for bilingual records, letters, and translations.

You will maintain EDMS submissions, update control registers, and liaise with internal project members and external stakeholders to ensure timely, accurate deliverables. Knowledge of EDMS systems (Aconex, Unifier, Wrench, or A-site) and MS Office proficiency

Qualifications

• Fluency in Arabic & English for bilingual records and correspondence.
• Prepare Arabic / English letters and assist with translation where necessary.
• 1–3 years of experience in construction or consultancy environment.

Responsibilities

• Prepare documents for submission to clients and contractors.
• Perform quality checks of documents prior to submission to stakeholders.
• Update Document Control Registers per quality standards and submit to stakeholders.
• Maintain complete digital filing system of correspondences and documents per standards.
• Coordinate with internal project team and external stakeholders regarding status and reporting.
• Prepare documents for formal submission to stakeholders and upload/download on EDMS portals.

Skills

Bilingual Arabic/English

MS Office

Stakeholder liaison

EDMS knowledge

Tools

Aconex

Wrench

Unifier

A-site

Job description

Bilfinger is an international industrial services providerwith a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

English/Arabic - Junior Project Administrator

Key Responsibilities

• Fluency in Arabic & English for ease handling of bilingual records and correspondence
• Prepare Arabic / English letters, support in translation where necessary
• Preparation of document deliverables for submission to different Clients and Contractors.
• Performing quality check of documents prior to submission to related stakeholders.
• Updating Document Control Registers as per BEMEs Quality Standards, and submissions to related stakeholders
• Maintaining complete and accurate digital filing system of correspondences and documents as per BEME's Standard.
• Adherence to organizations audit protocols and compliance requirements expected for projects.
• Coordinating with Internal project team members and external Stakeholders with respect to project documentation status and related reporting.
• Preparation of documents for formal submission to the related stakeholders
• Uploading and downloading of deliverables / correspondence on project specific EDMS submission portals

Tools & Software Competency

• Knowledge of any Document Management System or EDMS Software (Aconex or Wrench or Unifier or A-site etc.)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Work Experience

1 - 3 Years (in construction or consultancy environment),

If you have any questions please contactGelson Dsouza ([e-mail]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

Tebodin Middle East Ltd. Branch Abu Dhabi