Graduate Mechanical Engineer (UAE National)

Egis Group; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Egis Group in Dubai seeks a UAE National Document Controller to join our project site. You will manage project documents, ensure QA and regulatory compliance, and support administration.

Responsibilities include coordinating with Project Managers, maintaining drawing registers, using Aconex/Prolog, archiving, and ensuring timely transmittals. A Bachelor’s degree and proficiency in MS Office and document control software are required.

Qualifications

• Bachelor’s degree or related field.
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex / Prolog or similar.

Responsibilities

• Coordinate with Project Managers to ensure correct document and drawing management.
• Assist in QA procedures and ISO certification implementation.
• Archive project directories and manage digital media.
• Prepare and print documents and deliverables as required.
• Maintain registers of drawings, transmittals, RFIs, and submittals.
• Record and monitor all incoming/outgoing documents and ensure contractual compliance.

Skills

Document management

MS Office

Data entry

Attention to detail

UAE regulations

Education

Bachelor's degree or related field

Tools

Aconex

Prolog

Job description

About Us

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

About the Role

We are seeking an organized and efficient UAE National Document Controller to join our team at our project site in Dubai, United Arab Emirates. As the Document Controller, you will play a crucial role in managing and controlling all project-related documents, ensuring compliance with company standards and regulatory requirements.

• Co-ordinate with Project Managers to ensure correct document anddrawing management is implemented
• To play an active role in implementation of QA procedures and implementation of ISO certification
• Archive project directories from Computer and manage these CD’s
• Arranging Printing of documents and Deliverables
• Complies with Company Systems
• Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents
• Issue design drawings to Contractor, Local Authorities and others as directed
• Maintain registers of drawings, issued to/received from, and approved by
• Maintain current drawing sets for engineers and architects and ensure superseded drawingsidentified and filed.
• Maintain NCR, RFI and submittal registers.
• Record all incoming & outgoing RFI’s & submittals, and monitor WME’s response time, advising Egis staff when responses are required to comply with contractual limits.
• Maintain Expedition / Aconex / Prolog or other document control softwares
• Assist and stand in for Administrative assistant as and when required
• Handling FTP Sites for uploading and downloading documents
• Responsible for ordering and approving stamps as per Egis standards
• Controlling Archives and Library
• Co-ordinate with other offices for the tender and construction packages issue
• Aid site teams to establish correct document control procedures at the start of new projects as per client specifications
• Prepare outgoing register for each drawings/ documents /calculation/ submission
• Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations
• Keep up to date and attend training courses in relation to the company systems upon approval frommanagement
• To provide efficient and effective administrative and clerical support to the managers and staff

Introduce cost cutting measures (pertaining to printing), wherever possible

General document control duties

What do we need from you

• Bachelor's degree or related field
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex / Prolog or other document control softwares
• Strong knowledge of filing and archiving systems
• Excellent data entry and record-keeping skills
• Outstanding written and verbal communication abilities
• Detail-oriented with a strong focus on accuracy and quality
• Knowledge of UAE construction industry standards and regulations
• Ability to work efficiently in a fast-paced environment