Junior Admin (Male only)

White Spot Facilities Management Services LLC; Dubai; On-site; AED 25,000 - 30,000; Full time

Job summary

White Spot Facilities Management Services LLC in Dubai is seeking a proactive Junior Administrator to support daily administrative and operational activities. Ideal candidates will possess strong English communication, MS Office proficiency, and the ability to coordinate with internal departments.

Key responsibilities include handling daily tasks, preparing reports, maintaining records, scheduling, and ensuring accuracy and confidentiality of documents.

Qualifications

• Fresh graduates with strong skills may be considered.
• Knowledge of MS Office (Excel, Word, Outlook) is essential.
• Strong written and spoken English communication.

Responsibilities

• Handle daily administrative tasks, documentation, filing, and record management.
• Prepare reports, correspondence, spreadsheets, and other administrative documents.
• Maintain and update employee records, trackers, and databases.
• Coordinate with various departments to ensure smooth daily operations.
• Manage emails, phone calls, and routine administrative inquiries.
• Assist in scheduling meetings, appointments, and internal coordination.
• Follow up on pending documents, approvals, and departmental requirements.
• Support attendance tracking, data entry, and preparation of MIS reports.
• Ensure accuracy and confidentiality of company records.
• Perform other administrative duties as assigned.

Skills

English proficiency

Organizational skills

Time management

Education

Bachelor's degree or diploma in Business Administration

Tools

MS Office

Job description

We are looking for a proactive and organized Junior Administrator to support daily administrative and operational activities. The ideal candidate should have good communication skills, proficiency in MS Office, and the ability to coordinate effectively with internal departments.

Key Responsibilities

• Handle daily administrative tasks, documentation, filing, and record management.

• Prepare reports, correspondence, spreadsheets, and other administrative documents.

• Maintain and update employee records, trackers, and databases.

• Coordinate with various departments to ensure smooth daily operations.

• Manage emails, phone calls, and routine administrative inquiries.

• Assist in scheduling meetings, appointments, and internal coordination.

• Follow up on pending documents, approvals, and departmental requirements.

• Support attendance tracking, data entry, and preparation of MIS reports.

• Ensure accuracy and confidentiality of company records.

• Perform other administrative duties as assigned.

• Bachelor's degree or diploma in Business Administration or a related field.
• Experience: 1–2 years in an administrative role; fresh graduates with strong skills may also be considered.
• Good command of written and spoken English.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Strong organizational, multitasking, and time-management skills.
• Good attention to detail and ability to meet deadlines.
• Previous UAE experience or facilities management industry exposure is an advantage.

Salary - AED 2500 + Accommodation