IT Procurement Specialist (part time)

Doist; Dubai; On-site; AED 200,880 - 334,800; Full time

Job summary

Doist in Dubai is seeking an experienced IT Procurement and Supply Chain Specialist to support sales and project teams through the procurement process, from RFQs to delivery tracking. You will source IT hardware and renewals, compare quotations, and negotiate terms to meet technical and commercial requirements.

The role emphasizes strong hardware knowledge and hands-on involvement with UAE distributors, suppliers, and procurement records in Odoo.

Qualifications

• Experience handling RFQs and procurement requests.
• Strong knowledge of IT hardware and UAE distribution market.
• Ability to source laptops, desktops, servers, storage and networking gear.

Responsibilities

• Receive RFQs and procurement requests from sales/technical teams.
• Source IT hardware, software licences, services, and renewals.
• Obtain and compare quotations from UAE distributors and suppliers.
• Negotiate pricing, payment terms, warranty, availability and delivery.
• Prepare supplier comparisons and project costing sheets.
• Track orders, deliveries, licences, warranties, and supplier actions.
• Coordinate shipments, freight, VAT, and landed costs when needed.
• Maintain supplier records and purchasing price history.

Skills

Hardware knowledge

Sourcing

RFQ handling

Negotiation

Procurement planning

Supplier relationship management

Tools

Odoo

Job description

Role Overview

We are seeking an experienced IT Procurement and Supply Chain Specialist with strong knowledge of IT hardware and the UAE distribution market.The person will support our sales and project teams throughout the procurement process—from receiving an RFQ and sourcing suitable products to supplier comparison, purchasing, and delivery tracking.Strong hardware knowledge is essential. The candidate should be comfortable sourcing and comparing laptops, desktops, servers, storage, networking equipment, firewalls, surveillance systems, UPS systems, communication devices, and related products.

Key Responsibilities

• Receive RFQs and procurement requests from the sales and technical teams.
• Source IT hardware, software licences, subscriptions, services, and renewals.
• Obtain and compare quotations from UAE distributors, vendors, and suppliers.
• Confirm that proposed products meet the requested technical and commercial requirements.
• Suggest suitable alternatives when requested products are unavailable or discontinued.
• Negotiate pricing, payment terms, warranty conditions, availability, and delivery schedules.
• Manage deal registrations, project pricing requests, discounts, and quotation validity.
• Prepare supplier comparison and project-costing sheets.
• Support the sales team with accurate and timely purchasing information.
• Prepare purchase orders and maintain procurement records in Odoo.
• Track orders, deliveries, licences, warranties, and outstanding supplier actions.
• Coordinate shipments and calculate freight, customs, VAT, and landed costs when required.
• Maintain supplier records and purchasing price history.
• Coordinate with finance regarding supplier invoices, payments, credit notes, and discrepancies.
• Report stock shortages, price changes, delivery delays, and other procurement risks.
• Build and maintain good relationships with UAE distributors and suppliers.