Invoicing Assistant

Xad Technologies; Sharjah; On-site; AED 67,000 - 100,000; Full time

Job summary

Xad Technologies in Sharjah is seeking an Invoicing Assistant to oversee end-to-end invoicing, manage POs, submit invoices via the ISC portal, and track payments.

The role requires a B.Com or BBA and 2+ years in invoicing or finance operations, preferably with telecom experience. Strong Excel and data-tracking skills are essential, with attention to detail and the ability to manage high data volumes.

Qualifications

• Bachelor's degree in Commerce (B.Com) or Business Administration (BBA).
• 2+ years of invoicing, finance operations, or order management experience.
• Prior telecom industry experience preferred.

Responsibilities

• Maintain daily updates on the status of purchase orders (POs), invoicing, and payments.
• Monitor POs on the portal to identify updates, changes, or discrepancies.
• Update the PO tracker with new, modified, or cancelled orders.
• Identify and resolve duplicate or conflicting portal entries.
• Prepare and submit accurate invoices via the ISC portal.
• Monitor payment receipts and update invoice statuses.
• Maintain a real-time revenue tracker for accurate reporting and forecasting.
• Collaborate with internal teams to gather required invoicing documentation and approvals.
• Coordinate with client-side teams to address billing issues or clarify PO status.

Skills

Invoicing

Finance operations

Order management

Telecom industry

Microsoft Excel

Data tracking

Attention to detail

Communication skills

Independent worker

Education

Bachelor's in Commerce

BBA

Tools

ISC portal

PO portal

Data tracking tools

Job description

Job Description

We are looking for Invoicing Assistant with a strong background in the telecom industry to oversee the end-to-end invoicing process. This role is responsible for managing purchase orders (POs), submitting invoices through the portal, and ensuring accurate payment tracking. The ideal candidate will have a firm grasp of telecom operations, demonstrate exceptional attention to detail, and possess the ability to manage high volumes of data with efficiency and accuracy.

Key Responsibilities

• Maintain daily updates on the status of purchase orders (POs), invoicing, and payments.
• Monitor POs on the portal to identify any updates, changes, or discrepancies.
• Ensure timely updates to the PO tracker, reflecting new, modified, or cancelled orders.
• Identify and resolve any duplicate or conflicting entries in the portal.
• Prepare and submit accurate and compliant invoices via the ISC portal.
• Monitor payment receipts and update invoice statuses accordingly.
• Maintain a real-time revenue tracker to ensure accurate financial reporting and forecasting.
• Collaborate with internal teams to gather required documentation and approvals for invoicing.
• Coordinate with client-side teams when necessary to address billing issues or clarify PO status.

Requirements

• Bachelors degree in Commerce (B.Com) or Business Administration (BBA).
• 2+ years of relevant experience in invoicing, finance operations, or order management.
• Prior experience in the telecom industry is strongly preferred.
• Familiarity with the portal is highly advantageous.
• Strong proficiency in Microsoft Excel and data tracking tools.
• Excellent attention to detail and a commitment to data accuracy.
• Ability to work independently under tight deadlines while managing multiple priorities.
• Effective communication and coordination skills, both written and verbal.