Internship - Project Coordinator

Apave International; Abu Dhabi; On-site; AED 28,000 - 45,000; Full time

Job summary

Apave International in Abu Dhabi seeks a Project Coordinator Intern to support project and operations teams with day-to-day coordination, invoicing, documentation and administrative tasks. The role offers practical exposure to project management processes, emphasizing timely invoicing and accurate project records while helping you develop strong organizational and communication skills.

Ideal candidates are pursuing or recently completed a Bachelor's degree and are proficient with MS Excel, Word

Qualifications

• Currently pursuing or recently completed a Bachelor's degree in Business Administration, Project Management, Engineering Management, or a related field.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Good communication and coordination skills.
• Ability to follow up effectively and work with multiple stakeholders.
• Organized, proactive, and willing to learn.

Responsibilities

• Support the preparation and submission of project invoices in line with contractual requirements and agreed billing schedules.
• Coordinate with Project Managers to collect timesheets, supporting documents, purchase orders, and other information required for invoicing.
• Maintain and update project invoicing trackers and monitor pending invoices.
• Follow up on invoice approvals and resolve missing or incomplete documentation.
• Assist in tracking invoiced amounts against project budgets, purchase orders, and contract values.
• Coordinate with Finance and Project teams regarding invoice status and any required corrections.
• Provide day-to-day administrative and coordination support to Project Managers.
• Maintain project documentation, trackers, schedules, and records.
• Assist in coordinating project meetings and maintaining action trackers.
• Support the preparation of project status reports and management updates.
• Ensure project files and supporting documents are properly maintained and easily accessible.
• Coordinate with Operations, Finance, HR, and Administration as required.

Skills

Communication skills

Coordination skills

Organizational skills

Proactive learner

Education

Bachelor's degree in Business Administration, Project Management, Engineering Management, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The Project Coordinator Intern will support the project and operations teams with day-to-day project coordination, invoicing, documentation, and administrative activities. The role will provide practical exposure to project management processes, with a strong focus on ensuring timely and accurate project invoicing and maintaining project records.

Key Responsibilities

• Support the preparation and submission of project invoices in line with contractual requirements and agreed billing schedules.
• Coordinate with Project Managers to collect timesheets, supporting documents, purchase orders, and other information required for invoicing.
• Maintain and update project invoicing trackers and monitor pending invoices.
• Follow up internally on invoice approvals and resolve missing or incomplete documentation.
• Assist in tracking invoiced amounts against project budgets, purchase orders, and contract values.
• Coordinate with Finance and Project teams regarding invoice status and any required corrections.

Project Coordination

• Provide day-to-day administrative and coordination support to Project Managers.
• Maintain project documentation, trackers, schedules, and records.
• Assist in coordinating project meetings and maintaining action trackers.
• Support the preparation of project status reports and management updates.
• Ensure project files and supporting documents are properly maintained and easily accessible.
• Coordinate with different departments, including Operations, Finance, HR, and Administration, as required.

Candidate Profile

• Currently pursuing or recently completed a Bachelor’s degree in Business Administration, Project Management, Engineering Management, or a related field.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Good communication and coordination skills.
• Ability to follow up effectively and work with multiple stakeholders.
• Organized, proactive, and willing to learn.