Project Coordinator

Wasael Property Management; Abu Dhabi; On-site; AED 112,000 - 179,000; Full time

Job summary

Wasael Property Management in Abu Dhabi seeks an experienced Project Administrator to provide proactive administrative support across projects, coordinating budgets, procurement, and reporting. You will prepare agendas, manage MOUs, and liaise with contractors and suppliers to ensure smooth daily operations.

Ideal candidates have a Diploma/Bachelor’s in Engineering or PM, at least 3 years in project admin, and strong MS Office/Oracle skills.

Qualifications

• Diploma or Bachelor's degree in Engineering, PM, Construction Management, or related field.
• Minimum 3 years of experience in project admin or coordination.
• Proficiency in MS Office and Oracle; procurement admin experience is a plus.

Responsibilities

• Prepare and distribute Agenda and MOM as instructed by the Project Manager.
• Update budgets for all projects per PM instructions and consolidate from Finance and Procurement.
• Create Purchase Requisitions and submit for approval.
• Serve as point of contact for contractors for invoices, service reports and submittals.
• Generate weekly operation reports and ad hoc reports as required by PM.
• Maintain records and databases including services and supplier lists.
• Prepare correspondence to suppliers per PM instructions.
• Coordinate procurement of Furniture, Fixtures & Equipment per PM instructions, including supplier contact, material booking, PO, and delivery follow-up.
• Prepare and collect documentation for payments (work completion, invoices, warranties).
• Support design team on material mood boards.
• Prepare and follow up gate pass documentation.
• Maintain attendance, gate pass access, leave applications, transmittals.
• Perform other duties as assigned by the Direct Manager.

Skills

MS Office

Oracle

Procurement administration

Education

Diploma or Bachelor's Degree in Engineering/PM/Construction Management

Job description

Job Description:

Job Summary

To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.

Key Responsibilities

• Prepare and distribute Agenda and MOM (Minutes of Meeting) according the information given by the PM (Project Manager)

• Prepare and update the budget on regards all the projects according to the instruction of the Project manager and consolidating the information from Finance and Procurement Department

• Create Purchase Requisitions and submit to Line Manager for approval, when required according to the instructions of the Project Manager.

• Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager's approval.

• Generating weekly report on all aspects of the operation in additional to any ad hoc reports as required by the Project Managers by using the information entered in the system.

• Maintain and update all necessary records and database that includes but not limited to services provided, supplier's list etc.

• Prepare correspondence according to the Project Manager instructions and submit to suppliers.

• Responsible for the initiation, coordination and follow up for the procurement of the Furniture, Fixtures & Equipment of the project as per the instruction of the Project manager, including but not limited to contacting suppliers, booking of material, preparing purchase order, following up on the delivery.

• Prepare and collect all the documentation required to be submitted to finance for payments, such as: work completion, invoices, warrantees.

• Support the design team on the preparation of material mood boards.

• Prepare and follow up documentations for the Gate passes.

• Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the projects.

• Perform other duties as assigned by the Direct Manager.

Qualifications

Education

Diploma or Bachelor's Degree in Engineering, Project Management, Construction Management, or related field.

Experience

• Minimum 3 years of experience in project admin or co-ordination.

Knowledge & Skills

• Knowledge in MS Office, Oracle.
• Experience in procurement administration (Purchase Order / Purchase request) an advantage.

Key Competencies

• Initiative
• Organizational Commitment
• Teamwork
• Achievement Drive
• Analytical/Logical thinking

Requirements: