Human Resources Specialist (6-month contract)

Confidential; Dubai; On-site; AED 80,000 - 130,000; Full time

Job summary

Confidential in Dubai is seeking an HR Officer to deliver comprehensive HR operations, payroll, visa and employee lifecycle management, and employee relations. The role ensures policy compliance and a positive employee experience while supporting day-to-day HR activities.

The candidate will coordinate payroll inputs, assist with onboarding/offboarding, benefits administration, and UAE/GCC labor requirements, working closely with managers and external service providers to maintain accurate

Qualifications

• Bachelor’s degree in human resources, business administration, or a related field.
• 3–5 years of experience in HR Officer/Generalist roles.
• Good knowledge of HR practices and UAE labour laws.
• Experience with HRIS and payroll administration is preferred.
• Proficiency in MS Office; strong communication and interpersonal skills.

Responsibilities

• Maintain and update employee records, HRIS data, and personnel files.
• Prepare employment contracts, letters, salary certificates, confirmations, transfers, and renewals.
• Coordinate monthly payroll inputs and liaise with Finance for salary payments.
• Support visa, immigration, and government relations tasks.
• Assist onboarding, offboarding, and employee lifecycle activities.
• Address employee inquiries and support engagement initiatives.

Skills

Interpersonal skills

Communication skills

Organizational skills

Confidentiality & integrity

Problem-solving

Multicultural awareness

Education

Bachelor’s degree in HR / Business Administration

Tools

HRIS

Payroll software

MS Office

Job description

The HR Officer is responsible for providing comprehensive support across HR operations, payroll administration, employee lifecycle management, visa and immigration processes, employee relations, and HR administration. The role ensures the effective implementation of HR policies, processes, and compliance requirements while delivering a positive employee experience and supporting the day-to-day operations of the HR function.

Key Responsibilities:

1. HR Administration & Records

• Maintain and update employee records, HRIS data, personnel files, databases, and spreadsheets.
• Prepare HR documents including employment contracts, letters, salary certificates, confirmations, transfers, and contract renewals.
• Ensure employee information is maintained accurately and confidentially.
• Maintain employee leave records and prepare leave accrual reports.
• Support the administration of employee benefits and employment-related documentation.

2. Payroll & Benefits Administration

• Prepare and submit monthly payroll inputs, including new hires, leavers, salary changes, allowances, deductions, leave, overtime, and pension contributions.
• Coordinate with Finance and payroll providers to ensure timely and accurate salary payments.
• Prepare and distribute employee salary slips.
• Respond to employee queries relating to payroll, benefits, allowances, and deductions.
• Administer employee benefits and contractual entitlements, including flight allowances and other employee benefits.
• Support the administration of UAE National and GCC National pension schemes and liaise with relevant authorities and service providers.

3. Employee Relations & Engagement

• Serve as a point of contact for employees regarding HR-related inquiries, policies, and procedures.
• Assist in resolving employee concerns and elevate complex issues to the HR Manager as appropriate.
• Support employee engagement initiatives, activities, and events.
• Assist in employee communications and HR-related awareness initiatives.
• Build and maintain effective working relationships with employees, managers, and business leaders across all levels of the organization.

4. Visa, Immigration & Government Relations Support

• Coordinate employment visa applications, renewals, amendments, and cancellations.
• Liaise with PROs, government authorities, and external service providers regarding immigration and labour matters.
• Ensure all visa and labour documentation is maintained and processed in a timely manner.
• Support employees with labour contracts, immigration documentation, and government-related requirements.
• Track visa expiry dates and ensure compliance with local regulations.
• Develop and maintain effective relationships with government authorities, PROs, external service providers, and internal stakeholders to ensure efficient processing of employee matters.

5. Onboarding, Offboarding & Employee Lifecycle Management

• Coordinate onboarding activities for new employees, including employment documentation, induction schedules, system access requests, and new hire communications.
• Ensure all onboarding documentation is completed and maintained in employee records.
• Liaise with internal stakeholders to facilitate a smooth onboarding experience for new joiners.
• Support employees during their onboarding period and respond to onboarding-related queries.
• Coordinate employee exit processes, including resignations, redundancies, terminations, and retirements.
• Prepare full and final settlement calculations and supporting documentation.
• Organize exit interviews and document employee feedback.
• Coordinate employee clearances, company asset returns, visa cancellations, and final payroll processing.
• Support employees with post-employment requirements, including ILOE-related documentation, employment certificates, and other exit-related requests.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or similar related field.
• 3-5 years of experience in an HR Officer / HR Generalist / HR Coordinator role.
• Good knowledge of HR practices and local labour laws.
• Experience using HRIS or HR management systems and payroll administration is highly preferred.
• Advanced English language skills, both written and verbal.
• Fluency in Arabic and English (written and verbal) preferred.
• Experience supporting a diverse, multicultural workforce within the UAE/GCC region preferred.
• Strong interpersonal and communication skills (written and verbal).
• High level of integrity, discretion, and professionalism.
• Strong organizational and time management skills, with attention to detail.
• Ability to handle sensitive and confidential employee information with the highest level of confidentiality and professionalism.
• Ability to handle multiple tasks and work in a fast-paced environment.
• Problem-solving mindset and a service-oriented attitude.
• Proficiency in MS Office (Word, Excel, PowerPoint); experience with HR systems preferred.

Key Relationships

• Internal: All employees, line managers, senior management.
• External: Recruitment agencies, training providers, PROs, government agencies, benefits vendors, and other HR service providers.