HR Executive

MEDON PHARMACY; Sharjah; On-site; AED 89,000 - 156,000; Full time

Job summary

MEDON PHARMACY in Sharjah seeks an HR Executive to support day-to-day HR operations, payroll coordination, attendance and leave management, HR administration and HRMS transactions within a dynamic, multi-location organization.

The role emphasizes hands-on numerical skills, attention to detail and proactive service delivery, with responsibilities spanning onboarding, employee records, reporting, compliance with UAE employment requirements and collaboration with Finance and other departments.

Qualifications

• Bachelor's degree in human resources, business administration, or a related field.
• 1–2 years of relevant HR operations, payroll or HR administration experience, preferably in the UAE.
• Practical experience in payroll processing, attendance management, HRMS/ticket management, employee lifecycle administration, leave management or compensation administration.

Responsibilities

• Coordinate and support monthly payroll activities, including salary inputs, overtime, incentives, deductions, reimbursements and related calculations.
• Manage attendance and leave administration, including attendance validation, discrepancy resolution, monthly closure and reporting.
• Handle employee requests and queries through HRMS tickets and other communication channels, ensuring timely resolution and follow-up.
• Support employee lifecycle activities, including onboarding, documentation, employee record maintenance, transfers, resignations and exit formalities.
• Assist with preparation and validation of end-of-service benefits and final settlement calculations.
• Maintain accurate employee records, HR trackers, databases and documentation.
• Coordinate with Finance and other departments on payroll inputs, employee settlements and HR-related requirements.
• Support HRMS transactions, data validation, testing and implementation activities.
• Prepare HR reports and dashboards relating to attendance, payroll, employee movements and other operational metrics.
• Ensure compliance with established HR policies, procedures and applicable UAE employment requirements.
• Identify operational gaps and contribute to improving HR processes, controls and service delivery.
• Undertake additional HR responsibilities and departmental assignments based on organisational requirements.

Skills

Numerical ability

Attention to detail

HR operations

Problem solving

Adaptability

Ownership

Communication

Education

Bachelor's degree in Human Resources or related field

Tools

Keka HRMS

Payroll software

Job description

Job Description HR Executive

Department: Human Resources Location: Sharjah, UAE Reports to: HR Manager

Role Purpose

The HR Executive will support the effective delivery of day-to-day HR operations, including payroll coordination, attendance and leave management, employee services, HR administration and HRMS transactions. The role requires a hands-on HR professional with strong numerical ability, attention to detail and the flexibility to manage varied HR responsibilities in a dynamic, multi-location organisation.

Key Responsibilities

• Coordinate and support monthly payroll activities, including salary inputs, overtime, incentives, deductions, reimbursements and related calculations.
• Manage attendance and leave administration, including attendance validation, discrepancy resolution, monthly closure and reporting.
• Handle employee requests and queries through HRMS tickets and other communication channels, ensuring timely resolution and follow-up.
• Support employee lifecycle activities, including onboarding, documentation, employee record maintenance, transfers, resignations and exit formalities.
• Assist with preparation and validation of end-of-service benefits and final settlement calculations.
• Maintain accurate employee records, HR trackers, databases and documentation.
• Coordinate with Finance and other departments on payroll inputs, employee settlements and HR-related requirements.
• Support HRMS transactions, data validation, testing and implementation activities.
• Prepare HR reports and dashboards relating to attendance, payroll, employee movements and other operational metrics.
• Ensure compliance with established HR policies, procedures and applicable UAE employment requirements.
• Identify operational gaps and contribute to improving HR processes, controls and service delivery.
• Undertake additional HR responsibilities and departmental assignments based on organisational requirements.

Key Competencies

• Numerical and analytical ability
• Attention to detail and accuracy
• HR operations knowledge
• Problem-solving and coordination
• Adaptability and flexibility
• Ownership and accountability
• Communication and stakeholder management

Desired Candidate Profile

• Bachelor's degree in human resources, Business Administration, or a related field.
• 1-2 years of relevant experience in HR operations, payroll or HR administration, preferably in the UAE.
• Practical experience in at least two or more of the following areas: payroll processing, attendance management, HRMS/ticket management, employee lifecycle administration, leave management or compensation administration.
• Good numerical and analytical ability, with strong MS Excel skills.
• Experience using Keka HRMS or payroll management systems.
• Working knowledge of UAE employment practices and HR administration.
• Strong attention to detail, organization and follow-through.
• Ability to manage multiple priorities and work collaboratively with different departments.
• High level of confidentiality, accountability and willingness to learn.