HR Assistant

GEMS Education; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An educational institution in Dubai is seeking an experienced HR Assistant to support HR processes. The ideal candidate should have HR administrative experience in the UAE and proficiency in Microsoft Office. Responsibilities include managing employee files, administering benefits, and supporting recruitment processes. This role is critical in ensuring efficiency within the HR department.

Qualifications

• Prior experience in an HR administrative role in UAE is preferred.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Support the HR Manager in HR processes.
• Administer and explain insurance benefits to employees.
• Maintain staff leave records accurately.
• Prepare onboarding documents for new hires.

Skills

HR administrative experience in UAE

Proficiency in Microsoft Office Suite

Attention to detail

Excellent communication skills

Ability to maintain confidentiality

Proactive attitude

Customer service skills

Strong organisational skills

Job description

Overview

Job Description
GEMS Wellington Academy, Al Khail are looking for an experienced HR Assistant to support the HR Manager, ensuring the smooth and efficient operation of HR processes.

Responsibilities

• Models and encourages a culture of kindness in support of the WEK core values
• Manage HR Assistant responsibilities in compliance with policies, procedures and systems
• Maintain utmost confidentiality and professionalism at all times
• Coordinates the Teaching License process with HR Manager
• Create employee files for all new hires following the standard guidelines set by GEMS
• Ensure all files are organised and contain all relevant information, and ensure documents are up-to-date at all times
• Ensure compliance with all HR systems to maintain employee records
• Administer, monitor and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related queries
• Produce NOCs, salary certificates and salary transfer letters as required in a timely manner
• Support ERP project team with input on HR systems, policies and requirements where required
• Track approval process for all processes wherever other department’s signatures are required
• Run reports from D365 as required by the HR Manager or other areas of the business
• Maintains staff leave records e.g. annual, medical, holiday and personal leave days for payroll and ensuring accurate data entry in the Phoenix HR platform
• Performs other duties as assigned by the HR Manager and Principal/CEO
• Prepare documentation required by the HR Manager during recruitment processes
• Prepare the documents required for onboarding, including visa and labour card processing requirements in liaison with the GRC
• Prepare the welcome pack for all new hires and liaise with the IT Department to prepare the access cards and laptop/desktop
• To initiate, lead by example and actively promote the Academy’s vision and values, showing high respect for others
• Undertake personal development through training and other learning activities including performance management as required
• Recognise own strengths and areas of expertise and use these to advise and support others

Skills

• Prior experience in an HR administrative role in UAE is preferred
• Proficiency in Microsoft Office Suite and HRIS systems
• Strong organisational skills with a keen attention to detail
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactive attitude with a willingness to learn and adapt in a fast-paced environment
• Ability to multi-task and cope with peaks of demand
• Strong customer service and interpersonal skills
• Excellent organisational skills

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.