Hotel Purchasing & Receiving Specialist

AccorHotel; Abu Dhabi; On-site; AED 89,000 - 156,000; Full time

Job summary

Rixos Premium Saadiyat Island is seeking a Purchasing Coordinator to manage day-to-day purchasing activities, coordinate with suppliers, and ensure timely delivery of quality goods for hotel operations. You will receive, inspect, and record deliveries, process purchase orders, and work closely with Finance to match invoices with records.

Proficiency in MS Office and hospitality procurement processes are preferred.

Qualifications

• Previous experience in purchasing, receiving, procurement, or stores.
• Preferably within hotel or hospitality environments.
• Good understanding of supplier coordination and cost-control principles.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Proficiency in Microsoft Office; experience with hotel procurement or inventory systems is an advantage.
• Ability to work with multiple departments in a fast-paced hotel environment.
• Good command of English; additional languages are an advantage.

Responsibilities

• Manage day-to-day purchasing activities in accordance with hotel policies and approved procedures.
• Prepare and process purchase orders based on approved requisitions and operational requirements.
• Coordinate with suppliers to obtain quotations confirm prices availability and delivery schedules.
• Receive and inspect all incoming goods and supplies delivered to the hotel.
• Verify delivered items against purchase orders delivery notes specifications quantities and quality standards.
• Identify and report discrepancies damaged goods incorrect deliveries or quality issues to the relevant departments.
• Ensure all receiving documents are accurately completed and properly recorded.
• Coordinate with the Stores and relevant hotel departments for the proper handling and storage of received items.
• Maintain accurate records of purchases deliveries invoices and receiving reports.
• Ensure proper documentation and approvals are obtained before processing purchases and receiving goods.
• Assist with monitoring supplier performance pricing delivery times and product quality.
• Follow hotel standards for food beverage operating supplies equipment and other purchased items.
• Ensure compliance with health safety hygiene and food safety requirements when receiving food and beverage products.
• Conduct regular checks to ensure received goods meet agreed specifications and standards.
• Work closely with Finance to ensure purchasing and receiving records match invoices and supporting documents.
• Support inventory control and stock management activities when required.
• Maintain professional relationships with suppliers and internal departments.
• Ensure confidentiality accuracy and integrity of purchasing and receiving information.
• Perform other duties and responsibilities assigned by the management.

Skills

Purchasing

Receiving

Procurement

Cost control

Attention to detail

Organizational skills

Time management

Communication skills

Tools

Microsoft Office

Hotel procurement systems

Job description

Rixos Premium Saadiyat Island is seeking a Purchasing Coordinator to manage day-to-day purchasing activities, coordinate with suppliers, and ensure timely delivery of quality goods for hotel operations. You will receive, inspect, and record deliveries, process purchase orders, and work closely with Finance to match invoices with records.

Proficiency in MS Office and hospitality procurement processes are preferred.