Hostess - Sales Gallery Reception and Administration

Azizi Development UAE; Sharjah; On-site; AED 216,000 - 360,000; Full time

Job summary

Azizi Developments seeks a professional Hostess to manage the front desk reception and provide administrative support at its Sharjah sales gallery. The role combines front office management, visitor reception and daily office tasks in a fast-paced environment.

The ideal candidate will welcome clients, support internal departments and maintain a professional reception, ensuring a positive first impression for VIP visitors and business partners in a real estate showroom setting.

Qualifications

• Bachelor's degree or equivalent educational qualification.
• Excellent written and spoken English.
• Strong verbal communication and interpersonal skills.
• Professional telephone and email etiquette.

Responsibilities

• Manage reception area and maintain a welcoming, organized environment.
• Greet and assist clients, visitors, partners, executives and VIPs.
• Answer calls and direct enquiries to the right departments.
• Coordinate meetings, room bookings and visitor appointments.
• Handle visitor registration and documentation flow.
• Support general office administration and filing.

Skills

Communication

Interpersonal skills

Telephone etiquette

Email etiquette

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Snapshot

• Role: Hostess - Sales Gallery Reception and Administration
• Location: Sharjah, United Arab Emirates
• Industry: Real Estate
• Function: Front Desk-Reception
• Experience: Previous reception, administration, customer service or hospitality experience is an advantage
• Job Type: Full Time
• Work Arrangement: On-site

Overview

Azizi Developments is seeking a professional, organized and proactive Hostess to manage front desk reception and provide administrative support at its sales gallery in Sharjah, United Arab Emirates. This position combines front office management, visitor reception, customer service and general office administration. The successful candidate will be responsible for welcoming clients, business partners, senior executives and VIP visitors while maintaining a professional and efficient reception environment. The role also involves coordinating appointments, managing telephone enquiries, maintaining office records, supporting internal departments and assisting with daily administrative activities. The ideal candidate will demonstrate excellent communication skills, a welcoming personality, strong attention to detail and the ability to manage multiple responsibilities in a fast-paced corporate environment.

Job Details

• Country: United Arab Emirates
• City: Sharjah
• Industry: Real Estate
• Function: Front Desk-Reception
• Salary: Not disclosed
• Gender: No Preference
• Candidate Nationality: Not specified
• Job Type: Full Time
• Work Arrangement: On-site

Key Responsibilities

Reception and Front Desk Management

• Manage the reception area and maintain a professional, organized and welcoming environment.
• Greet and assist clients, visitors, business partners, senior executives and VIP guests.
• Provide a positive first impression through courteous and professional reception services.
• Answer incoming telephone calls and direct enquiries to the appropriate personnel or departments.
• Screen and transfer calls while maintaining professional telephone etiquette.
• Respond to general enquiries and provide appropriate assistance to visitors.
• Manage visitor registration and coordinate access arrangements.
• Maintain an orderly and efficient visitor reception process.
• Coordinate meeting room reservations and visitor appointments.
• Assist with scheduling meetings and managing visitor arrangements.
• Receive and coordinate incoming and outgoing documents, packages and courier deliveries.

Administrative and Clerical Support

• Provide general administrative assistance to support daily office operations.
• Prepare, organize and maintain office documents, records and files.
• Perform routine data entry, filing, scanning and printing activities.
• Maintain accurate administrative records and tracking documents.
• Draft basic emails, letters and internal correspondence when required.
• Assist with document preparation and organization.
• Support the preparation and maintenance of Excel trackers.
• Assist with compiling basic administrative reports.
• Ensure office records and documentation are organized and accessible.
• Handle administrative information with appropriate confidentiality.

Meeting and Appointment Coordination

• Assist with scheduling internal and external meetings.
• Coordinate appointments and visitor schedules.
• Support calendar management and meeting arrangements.
• Communicate meeting information to relevant personnel.
• Coordinate meeting room availability and bookings.
• Assist with administrative arrangements for scheduled visitors and business meetings.

Office Operations and Department Coordination

• Support the smooth day-to-day operation of the sales gallery office.
• Monitor office supply requirements and coordinate replenishment with relevant departments.
• Liaise with internal teams regarding routine administrative requirements.
• Assist different departments with general office support activities.
• Coordinate administrative tasks to maintain efficient office operations.
• Respond proactively to operational and administrative requests.
• Perform additional administrative duties assigned by management.

Customer Service and Professional Communication

• Maintain a welcoming and professional approach when interacting with visitors.
• Communicate clearly and courteously with clients, colleagues and business partners.
• Provide appropriate assistance to senior executives and VIP guests.
• Handle telephone and email communications professionally.
• Direct enquiries efficiently to the appropriate departments.
• Maintain professional standards of conduct and presentation.
• Support positive visitor experiences through attentive and responsive service.

Qualifications and Experience

Education

• Bachelor 's degree or a relevant educational qualification.

Professional Experience

• Previous experience in reception, front office administration, customer service or hospitality is an advantage.
• Experience supporting routine office administration and visitor coordination is beneficial.

Language and Communication

• Excellent written and spoken English.
• Strong verbal communication and interpersonal skills.
• Professional telephone and email etiquette.
• Ability to communicate effectively with clients, visitors, senior executives and colleagues.

Computer and Office Skills

• Good working knowledge of Microsoft Word.
• Proficiency in Microsoft Excel for basic data entry, records and trackers.
• Familiarity with Microsoft PowerPoint.
• Working knowledge of Microsoft Outlook.
• Ability to prepare and organize office documents.
• Competence in filing, scanning, printing and document management.
• Ability to maintain accurate administrative records.

Professional Competencies

• Professional and presentable appearance.
• Welcoming and customer-focused personality.
• Strong organizational and multitasking abilities.
• Proactive and dependable approach to assigned responsibilities.
• Ability to work efficiently in a fast-paced corporate environment.
• Excellent attention to detail.
• Ability to prioritize and coordinate routine administrative tasks.
• Professional conduct when interacting with senior executives and VIP visitors.
• Ability to maintain confidentiality when handling office information.
• Strong teamwork and coordination skills.
• Commitment to maintaining an organized and efficient reception environment.

About Azizi Developments

Azizi Developments is a private real estate developer in the United Arab Emirates, supported by corporate teams working across finance, human resources, marketing, legal and operations. The company emphasizes professionalism, transparency, integrity and a results-oriented approach to business operations. This Hostess position supports the company 's sales gallery operations by providing professional reception services, administrative assistance and effective visitor coordination.