Hospitality Engineering Office Coordinator

Hilton; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Hilton in Abu Dhabi is seeking an Engineering Office Coordinator to manage the Engineering office and deliver an excellent Guest and Member experience. You will perform daily administrative tasks, provide secretarial support, and ensure prompt and professional communications with owners, guests, and the corporate office.

Responsibilities include handling mail, minutes, reports, supplies, relationships, and filing, while complying with security mandates.

Qualifications

• Excellent verbal and written communication skills in English.
• Excellent administration and IT skills.
• Committed to delivering a high level of customer service both internally and externally.
• Flexibility to respond to a range of different work situations.
• Ability to work under pressure.

Responsibilities

• Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards policies and Procedures
• Provide secretarial support to the Engineering team
• Ensure all communications particularly relating to owners guests and the corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the Engineering Office
• Perform other tasks as assigned by management

Skills

English communication

Administration

IT skills

Customer service

Flexibility

Under pressure

Job description

Hilton in Abu Dhabi is seeking an Engineering Office Coordinator to manage the Engineering office and deliver an excellent Guest and Member experience. You will perform daily administrative tasks, provide secretarial support, and ensure prompt and professional communications with owners, guests, and the corporate office.

Responsibilities include handling mail, minutes, reports, supplies, relationships, and filing, while complying with security mandates.