Engineering Office Coordinator: Guest-First Admin & Ops

Hilton; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Hilton is seeking an Engineering Office Coordinator in Dubai to manage the Engineering office and support the Engineering team. The role focuses on effective communication with owners, guests, and the corporate office while handling daily admin tasks and reporting.

The ideal candidate will have strong English communication, solid admin/IT skills, and the ability to work under pressure in a fast-paced environment within Hilton properties.

Qualifications

• Excellent verbal and written communication in English.
• Excellent administration and IT skills.
• Commitment to delivering a high level of customer service both internally and externally.
• Flexibility to respond to a range of different work situations.
• Ability to work under pressure.

Responsibilities

• Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards policies and Procedures.
• Provide secretarial support to the Engineering team.
• Ensure all communications particularly relating to owners, guests and the corporate office are handled promptly and professionally.
• Receive and distribute mail.
• Ensure outgoing mail is dispatched in a timely manner.
• Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary.
• Maintain adequate supplies of office stationery.
• Identify and build internal and external relationships.
• Carry out all filing.
• Comply with all key security mandates.
• Report any maintenance issues or hazards.
• Maintain own work area in a clean, tidy and good manner.
• Report defective materials and equipment.
• Assist with special projects related to the Engineering Office.
• Perform other tasks as assigned by management.

Skills

Communication skills

Administration

IT skills

Customer service

Flexibility/Pressure handling

Job description

Hilton is seeking an Engineering Office Coordinator in Dubai to manage the Engineering office and support the Engineering team. The role focuses on effective communication with owners, guests, and the corporate office while handling daily admin tasks and reporting.

The ideal candidate will have strong English communication, solid admin/IT skills, and the ability to work under pressure in a fast-paced environment within Hilton properties.