HEAD OF PROTOCOL SECTION

University of Sharjah; Sharjah; On-site; AED 90,000 - 150,000; Full time

Job summary

University of Sharjah is seeking a Protocol Officer to manage all ceremonial arrangements for His Highness visits. You will ensure adherence to protocol procedures, coordinate venues, and lead the welcoming committee for VIPs, including flights and accommodations.

The role requires strong communication in Arabic and English, leadership capabilities, and teamwork to deliver smooth, high-profile university events within budget and timelines.

Qualifications

• Excellent oral and written communication in Arabic and English.
• Proficiency in MS Office applications.
• Leadership and people-management abilities.
• Strong interpersonal and organizational skills.

Responsibilities

• Plan and execute ceremonial and official events hosted by the University President.
• Prepare facilities and coordinate program schedules for visits.
• Ensure venue, equipment, and materials are ready before events.
• Coordinate VIP arrivals, flights, hotels, and transportation.
• Lead the welcoming committee for visits and VIPs.
• Collaborate with other departments to complete event tasks.

Skills

Communication

MS Office

Leadership

Interpersonal Skills

Time Management

Problem Solving

Presentation

Team Collaboration

Education

Diploma in Communication/Public Relations

Tools

MS Office

Job description

CATEGORY

Non Faculty Vacancies College Departments Department Public Relations Department

Job Purpose

To be responsible for all protocol arrangements at the University of Sharjah and ensure that all protocol procedures are respected and implemented during His Highness s visits to the University

Main accountabilities & expectations

• Plan execute and support a wide range of ceremonial and official occasions hosted by His Highness Sheikh Dr Sultan bin Mohammed Al Qasimi the President of the University of Sharjah
• Prepare the University s facilities for the His Highnesses visit such as organizing the program schedule securing the University s entrance preparing His Highnesses office informing necessary personnel etc
• Ensure that the event venue and all required equipment materials are available and set up properly beforehand prior to His Highnesses visit
• Organize all necessary arrangements for VIP arrivals vising the University including flights hotel bookings transportation etc
• Lead the welcoming committee for His Highnesses visit and or any VIPs visiting the University
• Follow up with other departments in order to complete necessary tasks for various events hosted by His Highness such as conferences new faculty welcoming lunch opening ceremonies Alumni dinner etc
• Monitor day-to-day activities in the Protocol Section and ensure that business processes and workflows are executed correctly and efficiently As well as ensure that work tasks are distributed between team members fairly and professionally
• Prepare the Protocol Section s budget and ensure that all team members adhere to the University s budget procedures
• Prepare various reports analysis and statistics related to the Protocol Section when requested

Required Skills

• Excellent oral and written communication skills and the ability to prepare professional documents in both Arabic and English
• Proficiency in MS office applications
• Leadership skills
• Good interpersonal Skills
• Organizing and time management skills
• Analytical and critical thinking
• Clear presentation skills and ability to influence
• Ability to work under pressure
• Excellent problem solving and decision making skills
• Experience in managing teams including the development and delivery of on-the job training and mentoring
• Ability to work with diverse business units and to quickly adapt and understand key business challenges
• High integrity and openness combined with commitment to good governance
• Flexibility and ability to function effectively as part of a team

Desirable Requirements

• Minimum of Diploma in Communication Public Relations or a relevant discipline
• 9-10 years of UAE experience in similar role preferably in higher education institutions