General Manager Support & Operations Coordinator

Lockton; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Job summary

Lockton is seeking an Executive Assistant to provide efficient and proactive business support to the General Manager in Abu Dhabi. The role focuses on coordinating complex calendars, travel arrangements, client communications, and confidential document handling in a fast-paced environment.

You will manage meeting logistics, prepare materials, and track action items while collaborating with internal teams to ensure seamless operations and executive-level service.

Qualifications

• Exceptional organizational and time-management abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to manage multiple tasks with competing priorities.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility to adapt to changing priorities and work under pressure.

Responsibilities

• Calendar management for the General Manager, including meetings and travel.
• Serve as primary point of contact with internal and external stakeholders.
• Prepare agendas, materials, and minutes; distribute and track action items.
• Oversee travel arrangements and related logistics for the General Manager.
• Provide confidential administrative support and handle documents.
• Support project coordination and cross-functional collaboration.
• Coordinate events, conferences, and off-site meetings.
• Prepare reports, data and presentations as required.
• Manage expense claims and ensure timely submission.
• Take on ad-hoc tasks to support leadership.
• Coordinate client relationships and gifts when needed.
• Collaborate with departments to align priorities.

Skills

Organizational skills

MS Office

Communication skills

Attention to detail

Confidentiality

Adaptability

Tools

Microsoft Office

Job description

Lockton is seeking an Executive Assistant to provide efficient and proactive business support to the General Manager in Abu Dhabi. The role focuses on coordinating complex calendars, travel arrangements, client communications, and confidential document handling in a fast-paced environment.

You will manage meeting logistics, prepare materials, and track action items while collaborating with internal teams to ensure seamless operations and executive-level service.