Front Office Secretary

applydubaijob.com; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Confidential in Dubai is seeking a Front Office Secretary to support daily reception operations, visitor handling, and internal communications across departments.

The role requires a Diploma or Bachelor’s degree, 1–2 years of experience (freshers welcome), fluent English, and strong MS Word/Excel skills. This is a full-time, on-site position with responsibilities for coordinating executive documents and facilitating smooth office workflows.

Qualifications

• Diploma or degree in Secretarial Studies, Business or Administration.
• 1–2 years of relevant experience preferred, freshers welcome with strong communication.
• Fluent English with excellent written and verbal skills is required.

Responsibilities

• Manage daily reception workflows, visitor reception, and phone inquiries.
• Coordinate meeting schedules, calendars, room bookings, and follow-ups.
• Prepare and route executive correspondence and internal forms.
• Maintain filing systems and document flows across departments.

Skills

Fluent English

Strong communication

Education

Diploma or Bachelor’s degree in Secretarial Studies/Administration

Tools

MS Word

MS Excel

Office Suite

Job description

Job Title: Front Office Secretary

Company: Confidential

Location: Dubai, United Arab Emirates

Employment Type: Full Time

Salary: Not Specified

Candidate Prerequisites: Diploma or Bachelor’s Degree | Freshers or 1–2 Years Experience | Fluent in English | Proficiency in MS Word, Excel & Office Apps

An established business in the UAE is inviting applications for the position of Front Office Secretary to support its corporate operations in Dubai. This position centers on managing daily reception activities, facilitating visitor handling, maintaining office communications, and coordinating executive documentation across internal departments.

The successful candidate will act as the primary point of contact for clients and business associates, manage phone inquiries, maintain physical and digital file structures, and support administrative scheduling to ensure smooth day-to-day office functionality.

Key Responsibilities

• Serve as the main point of contact, managing daily reception workflows, visitor reception, and phone inquiries.
• Coordinate meeting schedules, appointment calendars, meeting room bookings, and management follow-ups.
• Prepare, organize, and route executive correspondence, presentations, internal forms, and corporate documents.
• Manage incoming and outgoing courier shipments, postal deliveries, and departmental document flows.
• Maintain physical and digital filing systems, visitor logs, call records, and confidential administrative files.

Requirements

• Education & Experience: Diploma or Bachelor’s degree in Secretarial Studies, Business, or Administration; 1 to 2 years of relevant experience preferred, though qualified freshers with strong communication skills are welcome to apply.
• Technical Skills: Proficiency in Microsoft Office applications (Word, Excel), email management, and modern office computer tools.
• Key Competencies: Excellent written and spoken English, refined telephone etiquette, strong organizational aptitude, attention to detail, and general office coordination skills.