Freelance Event Coordinator: Onsite Logistics Pro (Arabic)

buildup; Dubai; On-site; AED 83,000 - 165,000; Part time

Job summary

buildup in Dubai is seeking an experienced Freelance Event Coordinator to support planning and execution of upcoming events. This onsite role requires immediate availability, strong organizational and communication skills, and the ability to work under tight timelines with various suppliers and partners.

Responsibilities include coordinating with venues and technical teams, managing logistics, preparing checklists, and ensuring smooth operations from setup to dismantling.

Qualifications

• Must have proven experience in event coordination or event operations.
• Strong understanding of event planning, logistics, and onsite execution.
• Excellent communication and interpersonal skills.
• Detail-oriented with the ability to handle multiple tasks simultaneously.
• Able to work in a fast-paced environment and under tight timelines.
• Flexible with working hours based on event requirements.
• Must be available immediately and able to work onsite.
• Must be Arabic speaker.

Responsibilities

• Support the event team with planning, coordination, and onsite execution.
• Coordinate with suppliers, venues, technical teams, and other event partners.
• Manage event logistics, including deliveries, access, passes, setup requirements, and schedules.
• Prepare and maintain event checklists, schedules, contact lists, and other event documentation.
• Follow up with internal teams and suppliers to ensure requirements are completed on time.
• Assist with guest, speaker, performer, and delegate coordination, as required.
• Support the team during setup, rehearsals, live event days, and dismantling.
• Monitor assigned tasks and immediately address any issues that may affect event delivery.
• Provide hands-on support to ensure smooth day-to-day event operations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Detail-oriented

Multitasking

Adaptability

Job description

buildup in Dubai is seeking an experienced Freelance Event Coordinator to support planning and execution of upcoming events. This onsite role requires immediate availability, strong organizational and communication skills, and the ability to work under tight timelines with various suppliers and partners.

Responsibilities include coordinating with venues and technical teams, managing logistics, preparing checklists, and ensuring smooth operations from setup to dismantling.