Floor Supervisor (Sales Gallery)

Wadan Developments LLC; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Wadan Developments LLC in Dubai seeks a proactive operations professional to manage the day-to-day operations of the sales gallery, ensuring a seamless client journey from entry to departure. You will coordinate facilities, hospitality, meetings, events, and administrative tasks to support the sales team.

Responsibilities include maintaining a welcoming reception, coordinating with maintenance, security, IT and vendors, and overseeing supplies, meetings, and VIP visits to deliver exceptional

Qualifications

• Proven experience coordinating facilities and vendor services.
• Experience in client-facing roles and event support.
• Ability to work with multiple teams (maintenance, security, IT).

Responsibilities

• Oversee opening/closing and readiness of the sales gallery.
• Maintain a professional, clean, welcoming gallery at all times.
• Coordinate with sales team and provide administrative support as needed.

Skills

Organizational skills

Coordination

Communication skills

Customer service

Multitasking

Problem solving

Job description

We are looking for a proactive and service-focused professional to manage the day-to-day operations of our sales gallery, ensuring exceptional client experiences through seamless coordination of facilities, hospitality, vendors, supplies, meetings, events, and administrative requirements.

• Oversee the daily opening and closing of the sales gallery and ensure all facilities are ready for business.
• Ensure the sales gallery is maintained to a professional, clean, organized, and welcoming standard at all times.
• Coordinate with the sales team to ensure smooth daily operations and provide administrative support when required.
• Ensure meeting rooms, reception areas, client lounges, and presentation areas are properly prepared for clients and VIP visitors.
• Coordinate with maintenance, housekeeping, security, IT, and other support teams to resolve operational issues promptly.
• Monitor office and sales-gallery supplies and ensure sufficient stock is maintained.
• Coordinate with external vendors and service providers when required.
• Support the organization of client events, launches, meetings, and other sales-related activities.

Administrative Responsibilities

• Handle day-to-day administrative requirements of the sales gallery.
• Manage ordering and replenishment of office supplies, stationery, pantry items, drinking water, refreshments, and other necessary requirements.
• Handle bar and barista requirements- only time supply of food items, coffee etc
• Coordinate refreshments, beverages, and other arrangements for clients and meetings.
• Maintain records of administrative purchases, orders, invoices, and expenses.

Client Experience

• Ensure clients and visitors receive a professional and welcoming experience from the moment they enter the sales gallery.
• Ensure reception and client-facing areas are always properly maintained.
• Coordinate refreshments and meeting arrangements for important clients and VIPs.

Vendor & Facility Coordination

• Coordinate with suppliers, contractors, maintenance teams, cleaning services, security, and other vendors.
• Onboard new vendors within the approved company budget.
• Follow up on service requests and ensure work is completed within the required timeframe.
• Monitor the quality of services provided by vendors and report any concerns to management.
• Assist in obtaining quotations and coordinating approved purchases when required.
• Strong organizational and coordination skills.
• Excellent communication and interpersonal skills.
• Customer-service oriented with a professional and presentable personality.
• Ability to multitask and prioritize responsibilities effectively.
• Proactive approach to solving operational issues.