Fleet Asset Coordinator: Maintenance, Compliance & Lifecycle

Quona Capital; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Moove is seeking an Asset Coordinator in Dubai to own the lifecycle of every fleet asset, from registration and insurance to maintenance and disposition. You will coordinate maintenance, track compliance, and liaise with workshops and regulators to ensure safety and readiness for operation.

You will work hands-on, maintain audit-ready documentation, and support the Fleet Operations Manager with timely information and actions for bigger fleet decisions.

Qualifications

• 3 to 5 years of experience in fleet management, asset coordination, or vehicle operations, preferably in the UAE.
• Strong understanding of UAE vehicle compliance requirements (RTA processes).
• Experience maintaining accurate asset and maintenance records across multiple systems.
• Excellent data handling and proficiency with asset management databases and tracking tools.
• Good written and verbal communication in English; Arabic is a plus.

Responsibilities

• Maintain up-to-date records for all fleet assets, including vehicles, charging equipment, tools, depot inventory, and insurance policies.
• Manage each vehicle lifecycle: onboarding, registration, insurance, maintenance, and disposal.
• Coordinate inspections, maintenance, and repairs with workshops and vendors to minimize downtime.
• Develop preventive maintenance schedules to improve fleet reliability.
• Keep the asset register current and reconcile discrepancies as they appear.
• Collect and verify cost data (Salik, fines, energy, maintenance) for accurate allocation.
• Support Fleet Operations Manager on fleet-related tasks and regulatory meetings.

Skills

Fleet management

Asset coordination

Vendor coordination

Data analysis

Documentation

RTA regulations

Attention to detail

Communication in English

Flexibility hours

Education

Bachelor's degree in Business or related field

Certifications in asset management / fleet operations (plus)

Tools

Microsoft Excel

Job description

Moove is seeking an Asset Coordinator in Dubai to own the lifecycle of every fleet asset, from registration and insurance to maintenance and disposition. You will coordinate maintenance, track compliance, and liaise with workshops and regulators to ensure safety and readiness for operation.

You will work hands-on, maintain audit-ready documentation, and support the Fleet Operations Manager with timely information and actions for bigger fleet decisions.