Asset Coordinator | Dubai, UAE

Quona Capital; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Moove is seeking an Asset Coordinator in Dubai to own the lifecycle of every fleet asset, from registration and insurance to maintenance and disposition. You will coordinate maintenance, track compliance, and liaise with workshops and regulators to ensure safety and readiness for operation.

You will work hands-on, maintain audit-ready documentation, and support the Fleet Operations Manager with timely information and actions for bigger fleet decisions.

Qualifications

• 3 to 5 years of experience in fleet management, asset coordination, or vehicle operations, preferably in the UAE.
• Strong understanding of UAE vehicle compliance requirements (RTA processes).
• Experience maintaining accurate asset and maintenance records across multiple systems.
• Excellent data handling and proficiency with asset management databases and tracking tools.
• Good written and verbal communication in English; Arabic is a plus.

Responsibilities

• Maintain up-to-date records for all fleet assets, including vehicles, charging equipment, tools, depot inventory, and insurance policies.
• Manage each vehicle lifecycle: onboarding, registration, insurance, maintenance, and disposal.
• Coordinate inspections, maintenance, and repairs with workshops and vendors to minimize downtime.
• Develop preventive maintenance schedules to improve fleet reliability.
• Keep the asset register current and reconcile discrepancies as they appear.
• Collect and verify cost data (Salik, fines, energy, maintenance) for accurate allocation.
• Support Fleet Operations Manager on fleet-related tasks and regulatory meetings.

Skills

Fleet management

Asset coordination

Vendor coordination

Data analysis

Documentation

RTA regulations

Attention to detail

Communication in English

Flexibility hours

Education

Bachelor's degree in Business or related field

Certifications in asset management / fleet operations (plus)

Tools

Microsoft Excel

Job description

About Moove

Moove is building the world’s largest fleet and best-in-class technologies to power mobility platforms. Our flagship Drive-to-Own (DTO) product democratises access to vehicle ownership with a revolutionary revenue-based financing model, enabling underserved mobility entrepreneurs to thrive.
Our global growth has been fuelled by our partnership with Uber and backed by leading investors and lenders, including Uber, Mubadala, BlackRock, and many others. Today, Moove operates the world's largest manned & autonomous ride-hail fleet, with 38k+ vehicles across 29 cities, 13 countries and 6 continents enabled by 2.1k+ employees – Moove continues to expand through strategic partnerships with industry leaders like Uber. We’re transforming mobility to be safer, more efficient, and accessible to all, while creating economic opportunities and supporting skills development in the mobility sector.

About the Role

As Asset Coordinator, you own the life cycle of every asset in our fleet: each vehicle from registration and insurance through every maintenance visit to its return to service, plus charging equipment, tools and depot inventory. You coordinate maintenance schedules, monitor compliance timelines, manage documentation, and work with vendors and regulatory bodies so every vehicle is safe, legal and ready to operate.

This is a hands‑on coordination role. You will be in the detail every day, keeping systems current, documentation audit‑ready, and the right people informed when something needs attention. You work independently, make the day‑to‑day asset decisions set out below, and make sure the Fleet Operations Manager has accurate, complete information for the bigger ones.

What You’ll be Doing

Asset and Fleet Tracking

• Maintain accurate, up-to-date records for all fleet assets, including vehicles, charging equipment, tools, depot inventory, and insurance policies
• Manage each vehicle’s life cycle: onboarding, registration, insurance, scheduled and unscheduled maintenance, return to service, and disposal
• Coordinate all inspection, maintenance, and repair activities with workshops and vendors to ensure timely resolution and minimal vehicle downtime
• Develop and run preventive maintenance schedules to improve fleet reliability and operational readiness
• Keep the asset register current at all times and reconcile discrepancies as soon as they appear
• Collect, verify, and upload data related to Salik charges, traffic fines, charging and energy costs, and maintenance invoices, and liaise with Finance for accurate cost allocation
• Support other fleet-related initiatives and tasks as directed by the Fleet Operations Manager

Permit and Licence Coordination

• Track the status of all RTA permits, operating licences, and testing authorisations across the fleet
• Ensure full compliance with RTA regulations by managing timely vehicle registration, renewals, and related government requirements
• Flag upcoming deadlines well in advance so nothing lapses and renewals are never urgent
• Make sure no vehicle operates with an expired registration, insurance policy or permit, and take any such vehicle out of service until it is renewed
• Coordinate vehicle‑related submissions to the RTA and other UAE regulatory bodies.
• Support the Fleet Operations Manager in preparing materials for regulatory meetings and inspections

Compliance Documentation

• Maintain complete, organised documentation across all compliance and asset management programmes
• Ensure all records, including vehicle documents, maintenance logs, registration files, and incident reports, are structured, accessible, and audit‑ready at all times.

Vendor and Partner Coordination

• Use a practical understanding of fleet operations to communicate effectively with workshops and ensure quality and cost control
• Maintain up-to-date contact records for all vendors and external partners
• Track vendor performance and flag any service quality issues to the Fleet Operations Manager
• Process procurement requests for non‑vehicle assets and follow up on delivery and invoicing

What You will need for this position

• 3 to 5 years of experience in fleet management, asset coordination, or vehicle operations, preferably in the UAE
• Valid UAE driving licence, with at least 1 year of driving experience in the UAE
• Strong understanding of RTA processes and UAE vehicle compliance requirements
• Good working knowledge of vehicle maintenance, inspections, and repair coordination
• Experience maintaining accurate records and working with asset management systems, databases, and tracking tools
• Proficient in Microsoft Excel and comfortable working with data across multiple systems
• Strong attention to detail and ability to manage multiple deadlines without things slipping
• Good written and verbal communication skills in English; Arabic is a strong advantage
• Willingness to work flexible hours including weekends or outside standard hours to support urgent fleet requirements

Education

• Bachelor's degree in Business, Operations, Supply Chain, or a related field, or equivalent experience
• Professional certifications in asset management, fleet operations, or compliance administration are a plus

What Does Success Look Like

• Every permit, licence, and asset record is current and accurate at all times
• Fleet inspections and documentation are completed to plan with no overdue items
• Maintenance activities are coordinated on schedule with minimal vehicle downtime
• No deadlines missed and renewals are flagged and actioned well before they become urgent
• Documentation is audit‑ready on any given day without needing to scramble
• The Fleet Operations Manager and safety team have accurate information when they need it.

Who You'll Be Working with:

Directly reporting to our Fleet Operations Manager, and closely working with our Operations Team.

About the team

Our team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like‑minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.

Moove is strongly committed to diversity within its community. The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.

Pre-hiring Notice

Moove relies on the accuracy of information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.

EEO Statement

Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.