Fire Coordinator

Aster DM Healthcare; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Aster DM Healthcare in the UAE seeks a Facilities Safety Coordinator to manage fire system contracts, Hassantuk registrations, and Civil Defense compliance across units. You will coordinate with vendors and internal teams, maintain CAFM records, and drive 100% legal compliance with authorities.

Responsibilities include contract renewals, PPM planning, KPI tracking, and monthly fire safety reporting. Candidates with an engineering diploma in Fire Safety, NEBOSH/IOSH or ISO 45001 certs, and

Qualifications

• 2–4 years of relevant experience in fire safety or facilities management.
• Engineering diploma in Fire Safety or a related field is required.
• NEBOSH/IOSH or ISO 45001 certification is preferred.
• Prior experience in healthcare/facility management is advantageous.

Responsibilities

• Manage fire safety contracts and renewals across units.
• Coordinate Hassantuk registrations and DCD approvals with vendors and authorities.
• Maintain CAFM records and generate monthly fire safety dashboards.
• Ensure legal compliance and timely renewal notices from authorities.
• Oversee contractor management, KPI tracking and timely payments.

Skills

Contract management

Fire safety

Vendor coordination

Documentation

Education

Engineering diploma in Fire Safety

NEBOSH/IOSH or ISO 45001

Tools

CAFM software

Job description

Fire Safety AMC Contracts

• Ensure valid contracts are in place for fire system maintenance across all units
• Monitor contract expiry status via CAFM software and initiate renewal 100 days in advance
• Coordinate with vendors and internal stakeholders to finalize and sign off contracts
• Maintain contract records in CAFM software

Hassantuk 24 7 Monitoring

• Manage Hassantuk panel registration and installation at new and existing units
• Coordinate with authorities and vendors to prepare sites for panel installation
• Manage Hassantuk payments for all new and existing units
• Maintain Hassantuk status in CAFM software

DCD Approved AMC Contracts

• Coordinate with fire system AMC vendors to prepare and submit requests for DCD-approved maintenance contracts
• Coordinate with vendors and internal stakeholders to finalize and sign off DCD-approved contracts
• Maintain the status of DCD-approved contracts in CAFM software

Building Safety Certificates Civil Defense Certificates

• Obtain building safety certificates from Civil Defense by ensuring full compliance with requirements
• Track and monitor all safety certificates through CAFM software and facilitate renewals

Legal Compliance

• Ensure 100 legal compliance with zero breaches of statutory requirements and zero notices penalties from authorities
• Close all safety notices issued by authorities within the allocated timeframe

Fire Safety Compliance Dashboard Reporting

• Provide monthly reports on AMC status fire system PPM completion rate reactive work orders etc
• Report on compliance issues and outstanding maintenance requirements
• Report on legal exposure risks to the business units
• Maintain a dashboard tracking fire compliance percentage across all activities

Fire System Asset Management

• Maintain an asset list for all new and existing units
• Monitor and track asset expiry e g fire extinguishers and plan budget for replacement
• Plan and budget for asset replacements and upgrades as required
• Remove assets from CAFM for all closed units

Fire Safety Rectifications

• Receive all PPM reports and identify rectification needs
• Raise Maintenance Request Forms MRFs through FM to Procurement
• Follow up on MRF PR and PO approvals issuance to ensure timely rectification

Fire System Contractor Management

• Ensure PPM planners and schedules are in place for all units
• Ensure all AMC contractors complete PPM schedules and respond to reactive complaints within contractual SLAs
• Monitor contractor KPI compliance and share scorecards with vendor finance and procurement for appropriate action per the contract agreement
• Follow up on invoices and payment status with internal finance
• Maintain strong vendor relationships to ensure timely response

Fire System Auditing

• Conduct fire safety audits across units and identify potential gaps
• Follow up with relevant departments to ensure timely closure of audit findings

Other Responsibilities

• Address areas of non-conformance with the operations team and implement corrective actions
• Facilitate fire system training and awareness sessions through AMC providers

Qualifications

• 2 to 4 years of relevant experience
• Engineering diploma in Fire Safety or relevant field
• Certification in Safety Management (NEBOSH, IOSH, ISO 45001), NEBOSH International certificate in fire safety preferred
• Prior experience in facility management, healthcare, and fire system maintenance company is preferred.