FF & E Manager

ESG Emirates Stallions Group P.J.S.C.; Abu Dhabi; On-site; AED 350,000 - 520,000; Full time

Job summary

ESG Emirates Stallions Group P.J.S.C. in Abu Dhabi seeks an experienced FF&E Manager to lead procurement, scheduling, and supplier coordination across hospitality, residential, and luxury projects.

You will coordinate with interior designers, architects, and project managers, manage budgets, ensure compliance with specifications, and drive value engineering to meet client expectations.

Qualifications

• 10 years of experience in FF&E management across hospitality, residential, and luxury projects.
• Strong knowledge of furniture manufacturing, materials, finishes, and procurement processes.
• Experience with supplier management and international sourcing.
• Excellent project management and budget control skills.
• Proficiency in AutoCAD, Excel, ERP systems, procurement software, and design documentation.
• Strong negotiation, communication, and stakeholder management abilities.

Responsibilities

• Review FF&E briefs, drawings, specifications, mood boards and FF&E schedules.
• Coordinate approval of samples, mock-ups and materials with clients and consultants.
• Develop procurement strategies and procurement schedules.
• Identify, evaluate and prequalify suppliers and manufacturers; request quotations.
• Prepare purchase orders and procurement documentation; maintain supplier databases.
• Monitor procurement costs against budgets and propose cost-saving alternatives.
• Coordinate FF&E activities with design, procurement, logistics and site teams.
• Attend project progress meetings and provide status updates.

Skills

FF&E management

Interior fit-out

Supplier management

Project management

Budget control

Negotiation

AutoCAD

Excel

ERP systems

Education

Bachelor’s degree in interior design, Architecture, Project Management, or related field

Tools

AutoCAD

Excel

ERP systems

Procurement software

Design documentation

Job description

Review project briefs drawings specifications mood boards and FF E schedules Collaborate with Interior Designers Architects and Project Managers during design development Ensure FF E selections align with project concepts functionality budget and client expectations Participate in design review meetings and provide technical recommendations Coordinate approval of samples mock-ups and materials with clients and consultants Develop procurement strategies and procurement schedules Identify evaluate and prequalify suppliers and manufacturers Request quotations and conduct commercial evaluations Negotiate pricing payment terms warranties and delivery schedules Prepare purchase orders and procurement documentation Maintain strong relationships with local and international suppliers Prepare FF E budgets and cost estimates Monitor procurement costs against approved budgets Analyze quotations and recommend cost-effective alternatives Support value engineering initiatives Report variances and recommend corrective actions Coordinate FF E activities with design procurement logistics and site teams Track manufacturing progress and supplier commitments Monitor delivery schedules and installation programs Ensure successful integration of FF E works with fit-out construction activities Attend project progress meetings and provide status updates Ensure all products meet approved specifications and project requirements Review shop drawings material submittals and samples Conduct factory inspections were required Verify compliance with applicable codes standards and client specifications Manage quality issues defects and corrective actions Coordinate shipping customs clearance warehousing and deliveries Monitor site readiness before deliveries Supervise FF E installation activities Ensure proper protection of installed items Coordinate snagging and rectification works Maintain FF E schedules and procurement trackers Prepare procurement reports and project dashboards Ensure proper filing of contracts warranties manuals and certificates Maintain vendor databases and approved supplier lists Provide regular progress reports for management Act as the primary point of contact for FF E matters Manage client approvals and design signoffs Coordinate with consultants contractors suppliers and end users Address client concerns and provide timely resolutions Support project handover and close-out processes Recommend approved suppliers and manufacturers Evaluate supplier performance and vendor selection Review and approve quotations within delegated authority limits Negotiate commercial terms with suppliers Approve material samples and mock-ups in coordination with the design team Request corrective actions from suppliers and subcontractors Coordinate delivery and installation schedules Escalate procurement quality and schedule risks to management Approve FF E documentation reports and progress updates Recommend value engineering solutions for management approval Bachelor’s degree in interior design, Architecture, Project Management, or related field.

Key Qualifications

• 10 years of experience in FF&E management, interior fit-out, hospitality, residential, commercial, luxury projects.
• Strong knowledge of furniture manufacturing, materials, finishes, and procurement processes.
• Experience with supplier management and international sourcing.
• Excellent project management and budget control skills.
• Proficiency in AutoCAD, Excel, ERP systems, procurement software, and design documentation.
• Strong negotiation, communication, and stakeholder management skills.
• Strong experience in Commercial, retail, hospitality, or residential fit-out projects.
• Professional Coordination of FF&E with Interior architectural elements, MEP services, Joinery and millwork.
• Knowledge of local and international FF&E suppliers and manufacturers.
• Strong knowledge of Material Sourcing, Quality standards, Cost benchmarking and compliance requirements.
• Knowledge of Reading and interpreting Layout drawings, FF&E schedules, Specifications and BOQs.
• Professional Development and management of detailed FF&E schedules.
• Experience in Coordination between designers, suppliers, procurement, and site teams.
• Ability of Managing FF&E activities from concept through installation.
• Evaluating material quality, finishes, workmanship and Ensuring compliance with specifications and standards.
• Experience in coordination with Interior Designers, Project managers, Procurement teams, Suppliers and manufacturers and Clients and consultants.