FF&E and Material Specialist

ELE Interior; Dubai; On-site; AED 279,000 - 446,000; Full time

Job summary

ELE Interior is seeking an FF&E and Material Specialist to lead and coordinate all FF&E, materials selection, and procurement activities across multiple projects. You will collaborate with Lead Designers to ensure furniture, finishes, fabrics, lighting, accessories, and materials align with design intent, budgets, timelines, and client expectations.

Responsibilities include developing FF&E schedules, preparing selections based on 3D visuals and budgets, and maintaining strong supplier

Qualifications

• Experience in FF&E selection, specification and coordination.
• Ability to manage supplier relationships and procurement.
• Ability to curate and style accessories and decor elements.

Responsibilities

• Lead FF&E selection, specification and coordination across projects.
• Source and specify high-quality materials, finishes, fabrics and surfaces.
• Manage supplier relationships, procurement activities and delivery timelines.
• Curate, style and install accessories and decorative elements.
• Develop FF&E schedules and specifications with design leads.
• Prepare selections based on approved designs and budgets.
• Review FF&E specifications throughout the project lifecycle.

Skills

FF&E knowledge

Vendor coordination

Materials sourcing

Job description

JOB DESCRIPTION – FF&EAND MATERIAL SPECIALIST

Role Overview

As an FF&E and Material Specialist, you will be responsible for leading and coordinating all Furniture, Fixtures &Equipment (FF&E), materials selection, and procurement coordinationservices activities across multiple projects. Working closely with LeadDesigners, , you will ensure that all furniture, finishes, fabrics, lighting,accessories, and materials align with the approved design intent, project budgets,timelines, and client expectations.

Main Scope of Responsibilities:

FF&EDesign

• Lead the selection, specification, and coordinationof furniture, fixtures, and equipment to deliver exceptional design solutions

MaterialSpecialist

• Source and specify high-quality materials, finishes,fabrics, and surface treatments that enhance both aesthetics and functionality
• Manage supplier relationships, procurementactivities, and delivery processes to ensure quality, cost efficiency, andtimely project execution
• Curate, style, and installaccessories, artwork, and decorative elements to elevate the overall designexperience and bring spaces to life

FF&E Design:

Design FF&E Development &Specification

• DevelopFF&E schedules and specifications in coordination with Lead Designers
• Prepareselections based on approved designs (3D Visuals) and project budget andtimelines
• Ensure allFF&E selections align with the approved design intent and clientrequirements
• Review and update FF&E specificationsthroughout the project lifecycle to reflect design revisions and clientapprovals, if required
• PresentFF&E Selection to client in coordination with Lead Designer-whenrequired
• Researchand source suitable furniture, lighting, fabrics, finishes, and accessoriesfrom approved suppliers and manufacturers
• Ensure allselected products meet quality standards, project requirements, and lead-timeexpectations
• Maintainstrong knowledge of international, local, and custom furniture and accessoriesbrands and manufacturers
• Monitorindustry trends, new product launches, and innovative design solutions tosupport project development
• Registerproposed project FF&E with suppliers and vendors as required

Material Specifications

Material Selection &Specification

• Developmaterial schedules and material specifications in coordination with LeadDesigners
• Select andcoordinate finishes and materials based on approved designs (3D Visuals),project, budgets and timelines
• Ensure allmaterial selections align with the approved design intent and clientrequirements
• Monitormaterial availability, lead times, and budget implications during the selectionprocess
• Research and source innovative materials andfinishes that support the studio's design vision

Material Sourcing & SupplierCoordination

• Source andcoordinate material samples with suppliers and manufacturers and create samplebox for project
• Register proposedproject materials with suppliers and vendors as required
• Maintainstrong knowledge of local, international, and custom material suppliers andmanufacturers
• Stayupdated on industry trends, new material launches, and sustainable materialsolutions

Sample Room & Material LibraryManagement

• Maintainand continuously update the studio Sample Room with new materials, finishes,fabrics, catalogs, and samples
• Ensure all samples, catalogs, and materialrecords are organized, accurate, and readily accessible

Material Presentations & ClientSupport

• Prepareand organize project material sample boxes for presentations, approvals, andproject execution
• Supportclient presentations and material review meetings when required
• AssistLead Designers in presenting material concepts, options, and recommendations toclients
• Build and maintain strong relationships withlocal, international, and custom manufacturers, suppliers, and vendors
• Developlong-term supplier partnerships that support the studio's procurementdevelopment and design objectives
• Act as theprimary point of contact between the company and suppliers/vendors regardingproduct samples, sourcing coordination, specifications, pricing, andavailability
• Coordinate with suppliers to ensure productavailability and timely support throughout project execution
• Registerprojects with vendors and suppliers to secure project pricing, trade discounts,and supplier support
• Obtainquotations and compare supplier proposals to ensure value, quality, andcompliance with project requirements
• Negotiatepricing, payment terms, lead times, warranties, and commercial agreements
• Maintainaccurate supplier records, contacts, catalogs, and commercial information
• Source andevaluate new suppliers, products, and materials to support project requirementsand business growth
• Stayinformed about supplier offerings, new product launches, and marketdevelopments
• Researchand identify innovative products, materials, and sourcing opportunities thatenhance project delivery and design quality
• Attendevents and showrooms openings

AccessorySelection & Design Development

• Develop accessory and styling proposals incoordination with Lead Designers
• Select and coordinate artwork, decorativeaccessories, soft furnishings, rugs, decorative lighting, and styling elementsbased on the approved design concept
• Ensure all accessories and styling selections alignwith the project vision, budget, and client requirements
• Review and update accessory selections throughout thedesign revisions and client approvals

AccessorySourcing & Coordination

• Source and recommend suitable accessories from localand international suppliers and manufacturers
• Coordinate accessory selections and requirementswith suppliers and vendors
• Prepare accessory schedules and specifications forproject implementation and procurement
• Ensure all selected accessories meet qualitystandards, project requirements, and delivery timelines
• Coordinate final accessory requirements to ensuresuccessful project installation and styling completion

ClientPresentation & Styling Support

• Support client presentations by presenting stylingconcepts, accessory selections, and alternatives when required
• Demonstrate strong knowledge of styling principles,decorative accessories, artwork, and current interior design trends
• Do styling on site in coordination with LeadDesigner (if required)

Market Research &Industry Knowledge

• Research and source unique and innovative stylingproducts to enhance project aesthetics
• Stay updated on styling trends, decorativeaccessories, artwork, and emerging interior design concepts

Requirements

Technical skills & Requirements

• Strong knowledge of FF&Especifications, furniture, lighting, materials, finishes, accessories, andstyling elements
• Strong understanding of interiordesign principles, materials, and space aesthetics