Facility Supervisor / Maintenance Lead / Operations Coordinator

Xeros Media; Dubai; Remote; AED 45.000 - 78.000; Teilzeit

Zusammenfassung

Xeros Media is seeking a Facility Supervisor / Maintenance Lead / Operations Coordinator to oversee remote facility operations, maintenance planning, and vendor coordination. The role emphasizes organized, technically minded applicants who can balance multiple priorities and ensure reliable facility performance.

Responsibilities include managing work orders, preventive maintenance, inspections, and KPI reporting while supporting budgets, asset management, and project upgrades.

Qualifikationen

• 3+ years of professional experience in facilities management, maintenance, building operations, or related field.
• Bachelor’s degree or equivalent technical qualification preferred.
• Strong understanding of building systems, equipment, utilities, and maintenance processes.
• Experience coordinating technicians, contractors, and service providers.

Aufgaben

• Coordinate daily facility operations, maintenance activities, service requests, and operational support requirements.
• Plan and monitor preventive and corrective maintenance for building systems, equipment, utilities, and infrastructure.
• Coordinate technicians, contractors, suppliers, and service providers to ensure timely completion of work.
• Manage work orders, maintenance schedules, service requests, outstanding issues, and completion records.
• Inspect facilities and identify maintenance requirements, operational risks, safety concerns, and improvement opportunities.
• Monitor HVAC, electrical, plumbing, mechanical, lighting, fire protection, security, and general building systems.
• Ensure maintenance activities meet quality, safety, and service standards.
• Coordinate vendors, quotations, schedules, contracts, service levels, and supplier performance.
• Support budgets, procurement, spare parts, materials, and resource planning.
• Maintain asset registers, maintenance records, inspection reports, and technical documentation.
• Coordinate inspections, repairs, emergency responses, and facility improvement projects.
• Prepare operational reports, maintenance updates, KPI summaries, and management recommendations.
• Support renovations, relocations, installations, and facility improvement initiatives.

Kenntnisse

Facilities management

Maintenance planning

Vendor coordination

Operational reporting

English communication

Troubleshooting

Ausbildung

Bachelor’s degree or equivalent

Jobbeschreibung

We're Hiring: Facility Supervisor / Maintenance Lead / Operations Coordinator

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

Location: United Arab Emirates (Remote)

Employment Type: Part-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

We are a globally focused organization committed to maintaining safe, efficient, and reliable facilities and operational environments. Our work combines facilities management, maintenance planning, vendor coordination, asset oversight, and operational support to ensure consistent service quality and business continuity. We value safety, accountability, teamwork, responsiveness, technical quality, and continuous improvement.

The Role

We are seeking a Facility Supervisor / Maintenance Lead / Operations Coordinator to support facility operations, maintenance activities, service providers, and day-to-day operational requirements. This role is suited to an organized and technically minded professional who can coordinate multiple priorities, monitor service quality, resolve operational issues, and maintain reliable facility performance.

Key Responsibilities

• Coordinate daily facility operations, maintenance activities, service requests, and operational support requirements.
• Plan and monitor preventive and corrective maintenance for building systems, equipment, utilities, and infrastructure.
• Coordinate technicians, contractors, suppliers, and service providers to ensure timely completion of work.
• Manage work orders, maintenance schedules, service requests, outstanding issues, and completion records.
• Inspect facilities and identify maintenance requirements, operational risks, safety concerns, and improvement opportunities.
• Monitor HVAC, electrical, plumbing, mechanical, lighting, fire protection, security, and general building systems.
• Ensure maintenance activities meet required quality, safety, operational, and service standards.
• Coordinate vendors, quotations, schedules, contracts, service levels, and supplier performance.
• Support budgets, procurement, spare parts, materials, equipment, and resource planning.
• Maintain asset registers, maintenance records, inspection reports, technical documentation, and service histories.
• Coordinate inspections, repairs, emergency responses, corrective actions, upgrades, and facility improvement projects.
• Prepare operational reports, maintenance updates, KPI summaries, and management recommendations.
• Support renovations, relocations, installations, and facility improvement initiatives where required.
• Identify opportunities to improve reliability, energy efficiency, service quality, and maintenance processes.

Requirements

• 3+ years of professional experience in facilities management, maintenance, building operations, property operations, or a related field.
• Bachelor’s degree or equivalent technical qualification is preferred.
• Strong understanding of building systems, equipment, utilities, maintenance processes, and facility operations.
• Experience coordinating technicians, contractors, suppliers, work schedules, service requests, and maintenance activities.
• Familiarity with preventive maintenance, work orders, asset management, inspections, and operational KPIs.
• Strong organizational, troubleshooting, communication, and problem-solving skills.
• Ability to prioritize urgent issues while maintaining planned maintenance schedules.
• Strong documentation and reporting capabilities with attention to operational details.
• Ability to coordinate physical-site teams and service providers effectively in a remote working environment.
• Professional certifications are not required unless specifically requested.
• Strong English communication skills.

What We Offer

• Fully remote, part-time work with flexible coordination across international teams and facilities.
• Opportunity to contribute to facility reliability, maintenance performance, and operational improvements.
• Exposure to facilities management, technical maintenance, vendor coordination, and operational planning.
• Collaboration with multidisciplinary teams, contractors, suppliers, and business stakeholders.
• Access to modern maintenance, reporting, asset management, and collaboration tools.
• Competitive compensation aligned with experience and responsibilities.
• Opportunities for professional growth, leadership development, and long-term career progression.