Administrator - Facilities (UAE National)

Al Tayer Group; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Al Tayer Group is seeking a proactive Admin Coordinator to support the facilities management (FM) operations in Dubai. You will liaise with tenants, the maintenance team, and government departments to ensure timely resolution of issues and smooth daily activities.

Responsibilities include managing petty cash, processing LPOs, coordinating meetings, and maintaining comprehensive FM documentation. Strong communication and Interpersonal skills are essential for success.

Qualifications

• Graduate degree or diploma required.
• 2-3 years of relevant experience.
• Good communication and interpersonal skills.

Responsibilities

• Serve as liaison between tenants and maintenance team to resolve issues.
• Coordinate with government departments (Dubai Municipality, DEWA, Etisalat, RTA, Post Office, Dubai Land Department) as needed.
• Manage petty cash and processing of LPOs and related payments.
• Follow up with vendors for quotations, invoices and reports.
• Assist admin duties and coordination with HO functions, HR, IT, for FM operations.
• Maintain FM documentation including drawings, contracts, manuals, etc.
• Draft and follow through contracts until signature of all parties.
• Arrange and coordinate internal and external meetings with minutes circulated.
• Archive FM documents to ensure quick data recovery and maintain FM SharePoint folder.

Skills

Communication skills

Interpersonal skills

Education

Graduate Degree/Diploma

Job description

Supervise & coordinate day to day Admin activities, liaise and establish sound business relationship with end-users, Authorities and colleagues and ensure that ATG – FM operations runs smoothly

Functional Roles and Responsibilities

• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues
• Liaise with the various Government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office and Dubai Land Department as and when required
• Provides all other services and functions that may enhance and cater to more wholesome delivery of services
• Handle Petty cash and the process associated to ensure adequate money is available at all times
• Raise and follow up on LPO‘s from receiving quotations to ensuring payment
• Follow ups with vendors for various issues including arranging visits, quotations, invoices, reports etc
• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc. for and on behalf of FM operations team
• Maintain all documentation for the FM team, including drawings, contracts, manuals etc
• Drawing up the contracts and follow through till signatures of all parties
• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes
• Archiving FM documents to ensure quick recovery of data
• Maintaining FM sharepoint folder to ensure all relevant information is available readily and easily

Education/Certification and Continued Education

Graduate Degree/ Diploma

Years of Experience2 to 3 years of relevant work experience

Knowledge and Skills

Good communication and Interpersonal skills