Executive Secretary to the President & CEO & CFO - Mercedes-Benz

Executive Secretary to the President & CEO & CFO - Mercedes-Benz; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Flexible work time models

Health and wellness program

Job summary

Mercedes-Benz Group is seeking an Executive Secretary to the President & CEO & CFO in Dubai. The role focuses on ensuring smooth day-to-day operations of the CEO Office through administrative, organisational, and scheduling support, while handling communications and liaising with internal and external parties.

The position requires discretion, tact, and strong interpersonal skills, with a background in business administration and understanding of automotive industry processes.

Qualifications

• Experience supporting C-level executives (CEO/President) and senior management.
• Proven ability to manage diaries, plan agendas, and coordinate complex schedules.
• Strong communication, discretion and multitasking under tight deadlines.

Responsibilities

• Manage CEO and CFO diary with meetings and engagements.
• Coordinate approvals and signatures for CEO/CFO-related decisions.
• Oversee Board Room bookings and maintain a tidy, functional space.
• Handle travel arrangements and expense claims for CEO and CFO.
• Draft executive correspondence and liaise with internal/external parties.
• Support cross-functional initiatives and organize internal/external events.

Skills

Diary management

Meeting coordination

Executive communication

Budget monitoring

Event planning

Liaison with executives

Foreign travel arrangements

Job description

Location Dubai

Address Jebel Ali Free Zone, N201

Industry Office Administration jobs,
Concierge & Receptionist jobs,
Secretarial & PA jobs,
Marketing & PR jobs,
Students and Graduate jobs

Executive Secretary to the President & CEO & CFO - Mercedes-Benz

Job summary:

As the Executive Secretary to the President & CEO & CFO, you will be ensuring smooth day-to-day operations of the CEO Office by performing a wide variety of tasks ranging from administrative, organisational and scheduling support to handling communication requirements and liaising with internal and external parties.

You will be carrying out tasks in a consistent, accurate, and structured manner, while working autonomously and reliably. The ability to work efficiently to meet tight deadlines, to anticipate challenges and to proactively solve problems is key for success in this role.

In addition, this position requires discretion, tact and diplomacy as well as strong interpersonal skills and the drive to deliver excellent customer service. A basic understanding of the automotive industry as well as business processes is the foundation for carrying out business administration tasks.

If this sounds like the perfect challenge for you, you should apply today!

Qualifications:

• Manages the CEO and CFO’s diary by effectively scheduling and coordinating meetings, appointments, and other engagements
• Coordinates business requirements for CEO and CFO approvals and signature
• Oversees Board Room bookings and ensures functional and tidy condition of the Board Room
• Manages purchase requests and related tasks for the CEO office & Legal
• Handles electronic data management and paper filing
• Completes miscellaneous administrative tasks for the CEO office
• Supports CEO and Business Development Manager in various project-based initiatives
• Monitors and checks CEO’s departmental budget
• Organises events for the Mercedes-Benz General Distributors Network (MBGD Conference, Owners Meeting, Product Forum and International Sales Meeting).
• Organises company internal events/workshops dedicated to MBCME employees
• Supports cross-functional tasks and projects for the CEO and the MBGD ExCom
• Liaises with internal and external parties on behalf of the CEO and CFO
• Drafts written executive correspondence, such as emails and letters
• Regularly aligns and fosters exchange with all departmental secretaries
• First point of contact for all matters related to the CEO from our network

Travel & Hospitality

• Makes CEO and CFO business travel arrangements, including transportation, accommodation and travel agenda
• Submits CEO and CFO expense claims and relevant documentation
• Prepares visits of CEO and CFO guests and ensures appropriate hospitality
• Handles needed bookings for CEO and CFO out-of-office business related activities, such as restaurant reservations

Business Administration

• Prepares and distributes meeting agendas with the input from relevant stakeholders
• Compiles and produces briefing folders in a suitable format
• Prepares reports and presentations

At Mercedes-Benz Group, there is one thing that is a clear focus for us: people. We look after our employees from five generations and more than 150 nations and make sure they feel at ease with us.
There are many benefits at Mercedes-Benz Group - from flexible work time models, international assignments and individual personal development opportunities to a diverse health and sports program and an attractive salary with special benefits.

Compensation
We rely on the know-how and deep commitment of our employees. What we give in return: a good work environment, creative team spirit, diverse options for assignments and development opportunities, and an attractive compensation and benefits package.
We also ensure fair opportunities and a healthy working environment.
In addition, there are local special benefits such as company pension plans, employee share programmes and exclusive vehicle offers for Mercedes-Benz and smart at Mercedes-Benz members.

Flexible working
The world of work is changing. And, at Mercedes-Benz, we are keeping up. Flexibly plan your own work day. Work from home. Take a sabbatical or study on the side. We want that the job is flexible enough to accommodate your other needs. Not the other way around. Because a good life balance is the best motivation.

Career & private life
You can achieve your goals for professional success with us. Your private one only at home. That is why we support our female employees during their pregnancy with detailed information about maternity leave and parental leave. Once the child is born, we offer parent and family leave, flexible work time models and at many locations, daycare. That way, mothers and fathers will have an easier time returning to their careers.

Health management
If you are healthy, you get more out of life. And more out of your job. That is why prevention and health promotion are very important to us. In this area, The Mercedes-Benz Group Health Management offers a wide variety of measures: medical guidance, individual sports and exercise offerings, dietary counselling, and much more.