Executive Secretary

HUMAN-AI-Z Nexus Technology; Abu Dhabi; On-site; AED 120,000 - 240,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Abu Dhabi is seeking an experienced Executive Assistant to support the CEO and senior leadership. You will manage complex calendars, coordinate travel, prepare high-level documents, handle communications, and oversee procurement activities including LPOs.

The ideal candidate has a Bachelor's degree and 5-7 years of experience, strong MS Office and Google Workspace skills, and superb organizational abilities.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field, or equivalent practical experience.
• 5-7 years of progressive experience supporting C-suite executives in fast-paced environments.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional organizational and time-management skills with multitasking ability.

Responsibilities

• Proactively manage and optimize the executive's calendar with precision.
• Draft, proofread, and disseminate high-level correspondence, reports, and presentations.
• Coordinate and execute travel arrangements, flights, accommodations, and itineraries.
• Screen calls, emails, and visitors to protect the executive's time.
• Follow up on procurement processes and supplier communications.
• Create and track LPOs and material requests.
• Track maintenance complaints and produce quarterly reports.

Skills

Calendar management

Executive support

Travel coordination

Correspondence drafting

Procurement follow-up

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

• Proactively manage and optimize the executive's complex calendar, anticipating conflicts and scheduling meetings with precision.

• Draft, proofread, and disseminate high-level correspondence, reports, and presentations with impeccable accuracy and professionalism.

• Coordinate and execute seamless travel arrangements, including flights, accommodations, and detailed itineraries, ensuring efficiency and comfort.

• Serve as a primary point of contact, expertly screening calls, emails, and visitors to prioritize communication and protect the executive's time.

• Follow up on procurement processes, follow up with suppliers and subcontractors

• make and track LPOs and material requests

• track maintenance complains and create quarterly reports

Desired Candidate Profile

• Possession of a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
• Minimum of 5-7 years of progressive experience supporting C-suite executives in a fast-paced environment.
• Proficiency in advanced Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Google Workspace.
• Exceptional organizational and time-management skills, with a proven ability to multitask and prioritize effectively.